Purchasing Specialist

Job Title: Purchasing SpecialistDepartment: Finance DepartmentWork Set Up: HybridReports To: Finance Controller Job SummaryThe Purchasing Specialist is responsible for managing the procurement of goods and services in accordance with company policies and standards. This role ensures the timely, cost-effective, and compliant acquisition of materials while also supporting data analysis and reporting to improve purchasing efficiency and support management decisions.KEY RESPONSIBILITIES:Purchase Order (PO) Creation & ManagementConvert approved purchase requests into accurate purchase orders in the system.Ensure correct pricing, quantities, item codes, tax, and delivery details before PO release.Order Tracking and Coordination with Warehouse/LogisticsMonitor order status with logistics to ensure on-time delivery.Escalate delays or discrepancies and coordinate resolutions with internal stakeholders.Coordinate with warehouse and logistics teams for delivery scheduling and receiving.Support resolution of issues such as short deliveries, wrong items, or damages.Documentation & System UpdatesMaintain up-to-date records of POs, delivery receipts, invoices, and other relevant documents.Ensure ERP or purchasing system data is accurate and complete.Reconciliation SupportAssist Finance/AP in matching invoices against POs and goods receipts.Help resolve price, quantity, or tax discrepancies with suppliers.Adherence to Procurement PoliciesEnsure all purchases follow approved vendor lists, spending limits, and internal approval workflows.Flag non-compliant requests or emergency purchases for proper documentation and approval.Supplier Coordination (Operational Level)Serve as the day-to-day contact for suppliers regarding documentation and minor issues.Provide feedback from operations to inform supplier performance reviews.Reporting & MetricsGenerate basic operational reports (e.g., open PO list, overdue deliveries, PO accuracy).Support the Strategic Procurement team with data needed for analysis and forecasting.Process ImprovementParticipate in the development and implementation of procurement systems and tools for efficiency and transparency.Support digitalization or automation initiatives related to purchasing and reporting processes.OthersOther tasks as maybe assigned by the Department HeadQualification And RequirementsEducation:Bachelors degree in Business Administration, Accounting, Finance, Supply Chain Management, or a related field.Experience:Experience in data analysis or procurement reporting is an advantage.Skills:Strong communication, and analytical skills.Proficiency in MS Excel (pivot tables, charts, formulas) and ERP/procurement systems.Strong attention to detail, organization, and time management.Ability to work collaboratively across departments and manage multiple priorities.Core Competencies:Procurement and financial acumenData analysis and reportingIntegrity and accountabilityProcess improvement mindsetCollaboration and communicationEQUAL OPPORTUNITY STATEMENTDermorepubliq is an equal opportunity employer and is committed to fostering a diverse and inclusive work environment