Receivables Coordinator

At Xtra Mechanical Limited, we don’t just build systems — we build trust, innovation, and careers. As a leader in mechanical contracting, we specialize in delivering high-performance HVAC, plumbing, and custom mechanical solutions across commercial, industrial, and multi-residential sectors. Our reputation is built on precision, integrity, and a relentless drive to exceed expectations.We’re a team of problem-solvers, go-getters, and skilled professionals who take pride in doing things right — the first time. Whether it’s a high-rise retrofit or a complex industrial install, we bring the same energy: excellence without compromise.If you’re looking to be part of a company that values craftsmanship, collaboration, and continuous growth, you’ve just found your next opportunity. Xtra Mechanical. Extra Mile. Every Time.Position SummaryXtra Mechanical Limited is seeking a detail-oriented and proactive Receivables Coordinator to support our financial operations by managing the accounts receivable process. Reporting directly to the Accounting Specialist, this role is responsible for ensuring timely and accurate invoicing, monitoring outstanding balances, and maintaining strong communication with clients regarding payments. The ideal candidate will have a strong understanding of financial processes, excellent organizational skills, and a commitment to accuracy and customer service.ResponsibilitiesGenerate and issue customer invoices in a timely and accurate manner.Monitor accounts receivable aging reports and follow up on overdue accounts.Communicate with clients regarding outstanding balances and resolve billing discrepancies.Record and apply incoming payments to appropriate accounts.Maintain accurate and up-to-date customer account records.Assist in month-end closing by reconciling receivables and preparing related reports.Collaborate with internal teams to support financial reporting and audits.Ensure compliance with company policies and accounting standards.Coordinate with internal departments to resolve invoicing or payment issues.Support the preparation and filing of financial documentation as needed.QualificationsDiploma or degree in Accounting, Finance, or a related field.1–2 years of experience in accounts receivable or general accounting.Proficiency in accounting software (e.g., QuickBooks, SAP); experience with Jonas Construction ERP is an asset.Strong attention to detail and accuracy in data entry and record-keeping.Excellent communication and interpersonal skills.Ability to manage multiple tasks and meet deadlines.Strong organizational and problem-solving abilities.Proficient in Microsoft Office 365 (Excel, Outlook, Word).