Reception & Office Administrator – Ohr Somayach

Permanent, WorkAtlantic Seaboard, Cape TownPosted 1 year agoAbout The Organisation And The RoleOhr Somayach is a communal organisation in Sea Point looking for a dynamic people’s person to be the face of their organisation, offering support on all administrative and operational matters, including communication with the public.Main Duties & Responsibilities Frontline DutiesOperate switchboard, taking messages where applicableReceive visitors and make them feel welcome. General Office AdministrationOrdering of stationery and office consumables and receiving and checking of deliveriesReceiving of credit card payments from members, counting and recording of Pushka (charity box) money and liaising in these respects with shul BookkeeperGeneral filing and printingManaging bookings of premises and equipment hired out by the shulCoordinate with service providers to provide IT support (phone and servers) when necessaryOther ad hoc administration duties as and when required. Database managementUpdate and maintain membership database – current information, lifecycle events / remindersAdministration new membership application processUpdate information on relevant Google Docs as and when required. CommunicationPrepare and send out all routine correspondence to membersPrepare and print weekly newsletterMaintain the shul websitePreparation of Section 18A certificates. General HRKeep up to date records of staff leave.Required Skills & ExperienceThe ideal candidate will have the following competencies: EducationMatric is essential and a secretarial diploma or undergraduate degree is advantageous. ExperienceAt least 3-5 years previous experience in secretarial, coordination or administrative position in a fast-paced working environment is essential. Strong Communication and Interpersonal skillsAble to communicate telephonically in an effective mannerAble to respond to queries, deal with complaints and manage difficult situations /personalities in a calm and rational mannerA dynamic yet empathetic person who is able to build relationships with people at all ages and stages of life. Excellent Administration and Organisational SkillsHighly organised and efficient individual who can multitask and work well under pressure to meet tight deadlines.Systems oriented with good attention to detailA flexible, self-driven individual who is able to work autonomously while maintaining open channels of communication with a teamA proactive individual who uses their initiative to ensure service and performance are always to a high standard. Strong Computer SkillsTechnology literacy is essential, as is strong working knowledge of Microsoft Suite, Excel (in particular) and an understanding of Google Docs.Experience with graphic design applications and managing social media, advantageous. GeneralCustomer focussed and friendly with a passion for service excellenceTrustworthy and reliable with the ability to manage confidential information in a discrete and sensitive mannerComfortable working in an Orthodox environment.Interested?Click on the APPLY NOW / DOWNLOAD APPLICATION button belowClosing date for applications: 13 May 2024If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessfulAPPLY NOW / Download applicationJob FeaturesJob Category Admin, Office & Support Location: Sea Point, Cape Town Reporting to: Rabbi Nature of contract: Permanent Hours of work: 8.30am – 2pm Salary range: Market related Benefits: All Jewish Holidays off Closing date for applications: 14 May 2024 Interested? 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