Receptionist / Office Assistant

Position Overview:The Receptionist is responsible for managing daily office operations, welcoming guests, coordinating facility needs, and providing light administrative and IT support. This role is crucial in maintaining a professional office environment and ensuring smooth day-to-day functioning.Key Duties & Responsibilities:Front Office & Facility Management (Daily)Open and prepare the office each morning (lights, aircon, cleanliness check, coffee machine, etc.)Close and secure the office at the end of the dayReceive and direct calls, visitors, and deliveries courteouslyMaintain meeting rooms, ensure readiness before appointmentsMonitor office cleanliness and coordinate with cleaning staff or service providersAdministrative & Logistics Support (Daily / Weekly)Manage stationery, pantry, and general supply stock; place orders when requiredAssist with printing, filing, and document deliverySupport the Office Manager and Accountant with collection of quotes and invoicesHandle courier and post services (incoming and outgoing)Accommodation & Vehicle Management (Weekly / Monthly)Oversee expat apartments – lease renewals, maintenance issues, utilities, and cleaning schedulesManage company rental cars – renewals, service bookings, fuel card management, and logsMaintain a tracker for all apartment and car expensesBasic MIS / IT Support (As Needed)Assist new employees with laptop setup (login, Wi-Fi, email, printer access)Coordinate with IT support for troubleshooting and system updatesMaintain inventory of devices and accessories (mice, keyboards, chargers, etc.)Other Duties (As Assigned)Support event coordination (team lunches, client visits, office functions)Run small errands within local vicinity (bank, post, suppliers)Serve refreshments during meetings or client visitsSkills & Competencies:Professional presentation and communication skillsHigh reliability and strong time managementIntermediate computer literacy (MS Office, email, printer setup)Ability to multitask and prioritize effectivelyTrustworthy and respectful of confidential company activitiesQualifications & Experience:Grade 12 (Matric) required; tertiary certificate preferredMinimum 2 years’ experience in front office, administration, or support roleOwn Transport RequiredWork Schedule:Monday to Friday, 06:30 (Office Open) – 17:00Expected 8 productive hours per day (excluding breaks)