Receptionist

Position Overview: We are seeking a skilled and personable Receptionist to join our team. The Receptionist will be the first point of contact for visitors and clients, ensuring a positive experience and efficient operations within our organization. This role requires excellent communication skills, professionalism, and the ability to handle various administrative tasks effectively.Responsibilities:Greet Visitors: Welcome visitors and clients in a courteous and friendly manner. Direct them to the appropriate person or department.Answer Inquiries: Handle incoming calls, emails, and inquiries promptly and professionally. Provide accurate information or direct inquiries to the relevant individual.Maintain Reception Area: Keep the reception area tidy and organized. Ensure a welcoming atmosphere for visitors.Schedule Appointments: Coordinate appointments and meetings for staff members. Manage conference room bookings efficiently.Handle Incoming and Outgoing Mail: Receive and distribute incoming mail and packages. Prepare outgoing mail and shipments as needed.Administrative Support: Assist with various administrative tasks, including data entry, filing, and document preparation. Support other departments with clerical duties as required.Manage Office Supplies: Monitor inventory levels of office supplies and place orders as needed. Ensure adequate stock of essential items.Maintain Security: Monitor access to the premises and issue visitor badges as necessary. Follow security protocols to ensure the safety of staff and visitors.Adhere to Policies and Procedures: Follow established company policies and procedures. Uphold confidentiality standards when handling sensitive information.Requirements:Excellent Communication Skills: Strong verbal and written communication skills. Ability to interact professionally with visitors, clients, and colleagues.Customer Service Orientation: Friendly and approachable demeanor. Ability to provide exceptional customer service to visitors and callers.Organizational Skills: Ability to multitask and prioritize tasks effectively in a fast-paced environment. Attention to detail is crucial.Proficiency in Office Software: Familiarity with Microsoft Office suite (Word, Excel, Outlook). Experience with office equipment such as multi-line phone systems and printers is desirable.Professionalism: Maintain a professional appearance and conduct at all times. Handle confidential information with discretion and integrity.Adaptability: Ability to adapt to changing priorities and work well under pressure. Willingness to take on new tasks and responsibilities as needed.Education and Experience:Candidate must be a graduate of any business course.Previous experience in a receptionist or administrative role is preferred but not required.This position offers an exciting opportunity to be the face of our organization and contribute to our overall success. If you possess excellent communication skills and enjoy interacting with people, we encourage you to apply for the Receptionist position.Job Types: Full-time, PermanentBenefits:Health insuranceLife insuranceSchedule:8 hour shiftDay shiftMonday to FridaySupplemental Pay:13th month salaryApplication Question(s):How much is your expected salary?When is your availability to start?Experience:Receptionist: 2 years (Preferred)Language:English (Preferred)