Recruiting Operations Coordinator

Role Details: Philippines | Full Time | RemoteHiring Manager: Erin Grosso, VP of TalentPurpose: The purpose of this role is to own the following admin tasks: recruiting coordination, interview scheduling, calendar management, offer letter creation, and some new hire onboarding tasks. The mission of this role is to help expedite hiring efforts, along with providing support to our CEO and Executive team as needed.Job Description: We are seeking a dynamic Recruiting Operations Coordinator to join our team in a versatile role that combines talent acquisition, employee onboarding, and executive support responsibilities. This position is perfect for a detail-oriented professional who thrives in a fast-paced environment and enjoys wearing multiple hats to support our growing organization.ResponsibilitiesTalent Acquisition & Recruiting: In this full lifecycle recruiting role, you'll lead recruiting efforts for entry- mid level positions across the US, Mexico, and the Philippines. This role will be instrumental in identifying, attracting, and securing exceptional talent that will drive our company's growth.Source, screen, and evaluate candidates across multiple regions (US, Mexico, and the Philippines) using various recruiting channelsPartner with hiring managers to understand the position requirements and ensure alignment with their core competencies and skill setsManage the full recruiting lifecycle from initial outreach to offer negotiationBuild and maintain talent pipelines for both immediate and future needsAssist with recruitment efforts for other business functions as needed, based on hiring volume and business needsTrack recruitment metrics and provide regular reports and updates on hiring progress via ATS (Workable) and other hiring trackers (Slack and Google Sheets) Ensure a positive candidate experience throughout the hiring process New Hire Onboarding:Coordinate pre-boarding activities, including new hire onboarding prep emails, scheduling company meet & greets, coordinating laptop delivery, and anything else that's part of our onboarding processFacilitate new hire orientations and first-day experiencesEnsure completion of all required paperwork, background checks, and compliance documentation Create and maintain onboarding checklists, welcome packets, and training schedulesPartner with IT, HR, and department managers to ensure smooth new hire integrationTrack onboarding metrics and continuously improve the new hire experience Executive & Administrative Support:Manage executive calendar scheduling and coordinate complex meetings across multiple time zonesSupport special projects and initiatives as assigned by leadershipMaintain confidential employee information with the highest level of discretionRequirements 5+ years of recruiting experience for a US-based B2B SaaS companyDemonstrated success in recruiting across international markets, particularly in the US, Mexico, and the PhilippinesExperience with applicant tracking systems and recruitment tools (LinkedIn Recruiter, Workable, Gusto, etc)Strong sourcing skills and knowledge of various candidate attraction methodsProblem-solving mindset with the ability to adapt recruitment approaches to different marketsProven ability to recruit top-tier talent Excellent communication skillsVery effective in a remote-work environment Preferred: Previous experience in a blended TA/Executive Admin roleBenefitsBenefits: 100% remote w/ no office mandate | Earned PTO | 22 official company holidays | Health care | Lifeinsurance | Amazing colleagues | Energetic culture that is positive and celebrates together | Inspiring mission &software product | Ability to grow your career in a fast-growing tech startup