Operations and Administration Assistant

KenyaOperations and Administration AssistantOrganizationWorld University Service of CanadaPosted 19 Aug 2025 Closing date 25 Aug 2025Assignment Type: National VolunteerEligibility Requirements: Open to citizens of the assignment country onlyAssignment ID: VA-107203Assignment Title: Operations and Administration AssistantPartner: WUSC Kenya (ACT)Country: KenyaDuration: 6 monthsTime Commitment: Full timeAssignment ContextAre you passionate about women’s empowerment? Do you have operational and administrative skills to share? As the Operations and Administration Advisor in Nairobi, Kenya, you will provide operational and coordination support to ensure the smooth implementation of the Action for Paid Childcare Sector Transformation (ACT) project activities.

Apply today to have an impact on the paid childcare sector in Kenya!Roles And ResponsibilitiesSupport ACT team with deliverables and documentation, manage project records, and coordinate payment processingOrganize and execute project events, including participant management, material preparation, and cateringAssist with the procurement process, from obtaining quotes to following up on orders, and maintain office supply inventorySupport the planning of meetings, workshops, and training sessionsUndertake various administrative and operational tasks, and other duties as assignedParticipate in pre-assignment trainingParticipate in at least 3 public engagement initiatives with Canadian audiences before, during, or after the assignment.

Volunteers will be equipped with the tools, training, funds, and support to achieve these goals. Volunteers will also have to report on each of their public engagement activities through our Volunteer Information Portal. Virtual chats and individual check-ins can be booked with the Senior Public Engagement Officer throughout the course of their assignment and up to 2 years after to seek guidance and support with their public engagement activitiesSubmit reports as required by the partner organization and by WUSC. Experience And QualificationsA Diploma in Project Management, Public Management, Office Administration, or any other related field.

Minimum of 2 years proven work experience facilitating administrative and logistics support in an office setting; preferably experience facilitating administrative and logistics support for project coordination and implementationProficiency in MS Office (Word, Excel, Outlook)Strong organizational and time-management skills. Flexibility, adaptability, excellent interpersonal skills and cultural sensitivityWritten and oral fluency in English.

Project DescriptionThe Action for Paid Childcare Sector Transformation project (ACT) is a 4-year project that uses an innovative systems approach to drive gender transformative, locally-owned, collaborative action to transform paid childcare from a job of last resort to a vocation of choice, and for the paid childcare sector to become one of economic prosperity for women in Kenya and in Malawi.

ACT responds to recognition within the global policy agenda of a care crisis in which women are overrepresented within the largely informal paid care economy, where they face low pay, poor working conditions, limited social protection, and rights abuses – key barriers to their empowerment. Partner DescriptionWUSC is a Canadian non-profit organization working to create a better world for all young people. We bring together a diverse network of students, volunteers, schools, governments, and businesses who share this vision.

Together, we foster youth-centred solutions for improved education, economic, and empowerment opportunities to overcome inequality and exclusion in over 15 countries around the world.

Support PackageSupport and guidance from the WUSC Volunteer Mobilization Team prior to assignment and from WUSC Country Team while on assignmentPre-assignment training to learn about the volunteering for development program, gain practical skills for living and working in an intercultural context and network with other volunteersWUSC country orientationModest monthly living allowancePre-assignment medical examHealth insuranceCriminal record verificationVacation leave entitlementDebriefing after completion of assignmentAn incredible opportunity to make a meaningful contribution to global development, enhance your professional skills and participate in an experience of a lifetime!WUSC’s Safeguarding PolicyWUSC’s activities seek to balance inequities and create sustainable development around the globe; the work ethic of our staff, volunteers, representatives and partners shall correspond to the values and mission of the organization.

WUSC promotes responsibility, respect, honesty, and professional excellence and we will not tolerate harassment, coercion and sexual exploitation and abuse of any form. Successful applicants will be required to sign off on the WUSC Code of Conduct and the Self-Disclosure Form. International and national volunteers will also be required to submit a criminal record verification. WUSC is a signatory to the Cooperation Canada Leaders’ Pledge on Preventing and Addressing Sexual Misconduct.

The pledge represents the shared commitment as Canada’s global development and humanitarian leaders to ensure the full implementation of practices and policies that will protect and respond to our own staff, volunteers and the communities we serve. We are committed to creating safe and respectful workplaces and programs that promote gender equality and are free from gender-based violence, including by addressing and responding to all abuse of power, holding people to account, and protecting the vulnerable. Read the full pledge. How to applyPlease submit your application here.

Kindly note that applications will be reviewed on a rolling basis, until the position is filled. Due to the high volume of applications we receive, only shortlisted candidates who qualify for the next recruitment stage will be contacted. Job detailsCountryKenyaSourceWorld University Service of CanadaTypeVolunteer OpportunityCareer categoryAdministration/FinanceYears of experience0-2 yearsShare Share this on Facebook Share this on X Post this on LinkedIn