Remote Administrative position

We are looking for an enthusiastic Secretary/Office Administrator to join our team at Chi Renovation. Based in Chicago, Chi Renovation is a multi-faceted company that combines both interior design and build service. It is a remote position and you will provide both clerical and administrative support to our team including the coordination and implementation of office procedures. We desire individuals who are self-motivated, innovative, creative, and customer friendly. Working according to the CDT Time Zone will be required to collaborate with team in Chicago.RESPONSIBILITIES:Scheduling and conducting phone interviews with prospective employeesMaintaining and creating Excel spreadsheets for all new employeesOn boarding of new employees in the companyMaintaining an efficient and well-organized filing system for easy storage and retrieval of company recordsCreating and proofreading documents and drafting emailsAssist in the preparation and processing of invoices and contractual documentationTaking care of all correspondence, including telephone calls and emails Scheduling appointments and organizing meetingsMaintaining and managing a manager’s calendarWorking closely with design team to create project material documents Market research on various construction materialsMaintaining good relations with vendors Sourcing and ordering materials as per specifications from design teamDocumenting all ordered materials and updating status in respective project folders REQUIREMENTS:Makes the team more efficient and has strong organization and problem-solving skillsManages multiple tasks simultaneously and has strong time-management skillsExcellent communication skills to effectively deal with clients, staff and managersExcellent administrative and organizational skillsGood customer service skills and a friendly, polite dispositionSound knowledge of computer systems and relevant software programs like Microsoft Suite - specifically ExcelAbility to record information accurately and pay attention to detailFluent English speaking skillsGood writing abilitiesGood numerical skillsIf you are interested please forward us your cover letter, resume and portfolio. We are looking to hire the right individuals immediately.Job Type: Full-time Remote PositionHours – Monday to Friday, 9am to 5pm (CDT)