Retail Operations Coordinator

RETAIL OPERATIONS COORDINATORDUBLINHYBRID WORKINGWe’re Coty, a global leader in beauty. We’re #1 in the world for Fragrance and #3 in the world in Colour Cosmetics with a portfolio of brands that have been known and loved for generations.Our iconic portfolio of more than 77 brands are sold in over 150 countries around the world. We believe in beauty with a purpose and brands that inspire, no matter where they are in the world. We have some of the most well-known brands in the categories of Fragrances, Colour Cosmetics and Skin & Body Care including Gucci, Chloé, Calvin Klein, Burberry, Marc Jacobs, Sally Hansen, philosophy, Adidas, Rimmel, Max Factor, COVERGIRL and the list goes on and on!Coty is committed to building a workforce that is as diverse as the communities we serve. Hiring people with different backgrounds and experiences helps us build better products, better serve our users, and build a diverse and inclusive workplace.ResponsibilitiesWe are seeking a Retail Operations Coordinator to support the Senior National Account Manager within the Sales function. This role is well-suited to someone with experience in commercial coordination or an individual looking to build meaningful experience in a commercial environment.In this role, you'll play a key part in supporting day-to-day retail operations, helping to deliver seamless execution of commercial plans across key retail partners. This is a valued role within a collaborative, high-performing team working on some of the most iconic beauty and fragrance brands in the market.It is an ideal role for someone who enjoys structure, takes pride in dependable delivery and is looking to make a steady, long-term contribution within a supportive team environment.Your main focus:CommunicationCoordinating the implementation of account promotional plans and calendarsManagement of hot spot, GWP/PWP process with Marketing, Distributor and key internal stakeholdersFacilitate information flow between Coty and distributor for data such as service level and stockholdingLiaise with Demand Planning and communicate any stock availability issues to the customerDay to day contact with distributor team to respond to ad hoc requests and issuesLiaising with merchandising teams, marketing and distributor on merchandising projectsWork closely with the marketing team to align sales plans with activityAccount Management Supporting SNAM with forecasting inputs and analysisWork together with Demand Planning to ensure all external promotional proposals and internal promotional forecasts are alignedCoding and checking invoices in line with internal deadlines and tracking against TI budgetsCreation and submission of new line forms for distributor as requiredCoordinating samples and testers for distributorAd hoc reporting requirements as dictated by distributor and SNAMsMaintenance of sales databases for product codes and bar codesStore Visits Coordinating best in class example reports of our in-store and online activations.Compiling reports on competitor activityManage RRP files for IrelandYou’ll get to work in a diverse environment with a team who are passionate about the work they do and know how to have some fun along the way. Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day.You will report into the Senior National Account Manager, and you will work closely together with departments such as National Account Managers, Brand Teams, Commercial Excellence teams and Finance Partners. All your colleagues are passionate about the beauty industry.YOU ARE A COTY FITAs a Retail Operations Coordinator you get energy from working in a fast-paced, diverse and international environment. Other than that, you:Excellent organisational & coordination skillsExcellent communication skills, both written and verbalConfident numeracy and analytical skillsExcellent knowledge of MS ExcelSound knowledge of Word, Outlook and PowerPointA good understanding of the sector and retail marketAble to demonstrate good attention to detail and level of accuracyTeam Player Attitude: Strong team player with ability to effectively listen, contribute and influenceSelf-starter: Ability to work with autonomy and use initiative on areas of specific responsibilityCreator Mindset; Able to demonstrate a pro-active attitude and flexible approachOur BenefitsAs our Retail Operations Coordinator some of the benefits you will receive are:25 days annual leave + bank holidays + a day off for your birthdayPension Scheme, with 8% employer contribution (subject to enrolment)Life Assurance ProgramPrivate medical insurance (taxable benefit) life insurance and critical illness insuranceAccess to Coty shop which includes a number of discounts on Coty brandsRECRUITMENT PROCESS A telephone/online introductory meeting follows.A first online/in-person interviewA second interviewYou will receive a proposal with the terms of employment.About CotyCoty is one of the world’s largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care. At Coty, we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness. Therefore, we are proud to be an equal opportunities employer. We do not discriminate against any candidate or employee and strive to be an open, inclusive and diverse workplace where all employees can be their authentic self. Join us in making over the world of beauty!