RFP Specialist

About UsStadium is a global group gifting, swag, rewards and recognition platform. Through Stadium, companies are able to leverage our easy-to-use platform to provide gifts and rewards to groups of 5-10,000. Our unique edge is in being an all-in-one global solution that allows senders to curate specific gifts for their audience or give the power of choice to their recipients.We're a product-first ambitious team that's obsessed with a united vision for taking our business to new heights. As a company, we learn fast, support each other, and focus on continuous quality and improvement for all of our customers. While our business has continually evolved over the years, our purpose has remained constant: to strengthen the bond between companies, their employees, and their customers.Job DescriptionThe RFP Specialist will serve as our internal expert for all RFP, RFI, vendor questionnaire, and procurement documentation. You will manage end-to-end RFP responses, build a scalable content library, ensure accuracy across technical/security/legal sections, and coordinate with internal stakeholders (Sales, Product, Engineering, Security, Finance, Legal, and Customer Success).This role sits at the intersection of Sales, Engineering and Legal/Compliance and reports to our Chief of Staff - helping Stadium respond efficiently to large opportunities and improve our overall win rate.Stadium is based in New York City, but this would be a remote position. Candidates living outside of the US will be hired as independent contractors through Deel. Heavy overlap with EST hours is required.What You'll Do With Us RFP OwnershipLead the end-to-end RFP response process, including project management, content collection, drafting, editing, and final submissionPartner closely with AEs, who will provide any required client clarifications, updates, or contextCoordinate inputs from teams including Product, Security/Compliance, Engineering, Customer Support, and FinanceTranslate complex technical or compliance information into clear, client-friendly languageMaintain compliance with formatting, submission guidelines, deadlines, and required attachmentsEnsure all responses reinforce Stadium's differentiation and brand voice Content Library & Process DevelopmentBuild and maintain an RFP content library including technical answers, security statements, policies, case studies, product overviews, pricing frameworks, SLAs, and implementation documentationKeep content updated as product features, compliance certifications, and company policies evolveScope an RFP automation tool (e.g., RFPIO/Responsive, DeepRFP, Loopio) to improve efficiency and set us up for a scalable repeatable workflow for RFP management Cross-Functional CollaborationWork with Product & Engineering to keep technical responses accurate and currentPartner with Security & Compliance to ensure answers align with SOC2, GDPR, data handling, privacy, and risk-mitigation standardsCollaborate with Sales & CSM to tailor responses to client use cases and industry verticalsPartner with Legal & Finance on contractual language, terms, insurance, pricing approvals, and vendor onboarding documentation Additional ResponsibilitiesProactively source upcoming RFPs and bid opportunities through platforms, procurement portals, and industry networksAssist CSM team with renewal questionnaires or expansion RFPsContribute to creation of case studies, technical whitepapers, and documentation used in large enterprise dealsSupport future RevOps team with pipeline visibility and reporting around RFP-driven opportunitiesRequirements3-6+ years of experience in RFP/proposal management, preferably in B2B SaaS or technologyStrong writing and editing skills with ability to simplify technical informationExperience managing large, complex RFPs with multiple stakeholders and liasoning with different teams to source informationFamiliarity with security/compliance frameworks (SOC2, ISO, GDPR, DPA terms)Highly organized project manager with ability to juggle overlapping deadlinesExperience with RFP software (RFPIO, Loopio, Responsive, etc.) or willingness to learnStrong attention to detail, fact-checking, and quality controlPreferredExperience in RevOps, Sales Operations, Sales Engineering, or Customer SuccessAbility to design and optimize scalable documentation workflowsExperience supporting enterprise sales cyclesExposure to procurement processes and legal/contract languageWriting experience in technical, product marketing, or compliance areasBenefitsFantastic company culture focused around recognizing and leveraging individual strengths for the benefit of the whole Career mobility and opportunities to work across areas of the companyRemote-first work environment with frequent Zoom company events and chance to make genuine connectionsCompetitive salary, flexible hours and unlimited time off after your first 90 daysFinal compensation is based on factors such as the candidate's skills, qualifications, experience, and location.Stadium is an equal-opportunity employer. We use E-Verify to confirm the identity and employment eligibility of all new hires. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. If you need assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please send a request to hi@bystadium.com.