Finance Manager

Scope Of RoleReports to: Finance DirectorStaff Reporting To This PostDirect: Finance coordinator, Finance Officer; Finance Assistant and Finance Intern. Key Areas Of AccountabilityFinancial Systems and financial reporting. Ensure that all cash and cheque payments for goods and services rendered to SC are paid as they become due as per the provision of the finance manual. Review and conduct monthly reconciliations of CO bank accounts and cash accounts to identify differences and discrepancies in the accounts and prepare adjusting journals to make the relevant corrections.

Preparation of the MFR and schedules within stipulated timelines and analysis the reports to advice SMT on the financial health of SCI Manage and maintain the capitalised SC fixed asset (FA) schedule tracking acquisitions, disposals and write offs and compute monthly depreciation charges. Support the FD in preparation of annual financial statements and schedules and ensures that SCI adheres to M/E and Y/E procedures for audit readiness.

Feeds into the Country office MCC in financial management aspectsProvides the regional office with monthly, quarterly and other adhoc reports as required Analyses Regional office reports and pick best practices for adopting in COPrepares liquidation schedules for TG and updated TG ProvisionsEnsures prepayments for medical and other staff benefits are expensed in a timely mannerLiaise with awards, centre and regional office to coordinate clearance of intercountry and member expenses.

Support in implementation of HPO projects ; Source to Pay and other projects as deemed necessary etcFinancial Planning and Decision MakingAssist the FD in management of the NAF by ensuring that costs relates to donors are recharged to SOFS once they are active and activities budgeted in NAF are actioned to ensure optimal usage of the NAFFacilitates in budget development and need of the finance departmentAnalyses financial spend and trends and Advices the SMT on cost efficiency in operationsTreasury functionEnsure preparation and timely submission of monthly funds requests for the country program from the funding sources to ensure there’s sufficient liquidity at all timesWorks with the Regional office and Centre to ensure international payments are made on timeEnsures the CO maintains the stipulated level of cash balances Contributes to the EARO strengthening measures in cash managementPicking best practices in cash management from other countries for use in strengthening cash management in the country officeEnsures field office cash are maintained within the levels stipulated by the SODCoordinates with awards to ensure that in country donor receipts and other receipts are well documented in the AgressoDeveloping and reviewing of controls to ensure strong checks and balancesReviews cash balances from all field offices and makes decision in the event of emergency cash needsEnsure forex transactions are well recorded and are well planned based on needIn charge of all banks correspondencesFinancial AccountingEnsures that all Payments adhere to SCI and donor policies and are made on a timely basisDocument key gaps in the SCI payment cycle and recommends improvements on a continuous basisEnsures data quality of all transactions entered into Agresso and lead in data quality improvements in the country officeEnsures Journals and invoice posting are well supported before being entered into AgressoPromotes awareness of the accounting codes for SCI by sharing tools that make it easy for finance and non-finance to identify appropriate codes Ensures that every finance staff delivers on the single account reconciliation for all balance sheet accounts Supports finance and awards team training needs for Agresso and facilitates their capacity buildingEnsures proper work flow between departments to ensure that transactions are captured within acceptable timelinesEnsures that Finance department meets soft close and hard close deadlines and that all unusual transactions and unsupported entries are investigated and resolved in a reasonable mannerFacilitates donor reporting by ensuring that all data is captured in Agresso and costs are accrued at close out where applicableReviewing financial systems procedures and practices to ensure that it is compliant to SCI policies and donor policiesMaintenance of effective filling of financial documentation and ensure they can be accessed on demand within reasonable timeRisk Management and assuranceMonitor and advise management on the changes in local legislation, accounting practices, tax-regulations and implement necessary changes as recommended by management.

Ensure timely statutory deductions , tax payments and declarationFacilitates the audit by ensuring that documents are availed during audits and feeds into the audit management by the auditorsImplement the audit recommendations from various audits and maintain a tracker of all audit queriesAdvise both finance and non finance staff over matters of internal control compliance, periodically review the suitability of the existing controls to ensure they are adequate enough to minimise the risk exposure of SCI but that they reinforce the proper implementation of programs. Recommend to management any controls that may be necessary to close any foreseen risks.

Provide a strategic network with banks and financial institutions to ensure the Country office and field program bank accounts and Treasury are run and kept with as minimal risk as possible.

Spearheads the maintenance of effective controls by ensuring that transactions adhere to SCI policies Actioning Mitigating measures in the CO risk register that relate to financial managementIdentifies gaps in internal controls document and resolve within acceptable timeliness Review expenditure procedures, including adherence of procurement processes and in line with the SODDisseminate ,create awareness and conduct refresher trainings on SCI documents that facilitate effective controls Ensure regular field visits to assess effectiveness of controls and support Field Finance officers and budget holders in their financial performanceStaff management, mentorship and developmentEnsure support visits to field offices to reconcile accounting records and provide relevant technical support at such intervals as may be required.

Support finance staff to set clear performance objectives and measurable ambitious KPIs that are aligned to the CO finance KPIsEnsure proper coordination of leave plans to ensure all field offices are adequately staffed at all timesSupport staff achieve their potential through effective delegation, capacity building and mentorshipPerform appraisals and feedback for continuous improvementFacilitate monthly and quarterly finance meetings to build high spirited team Teambuilding for the finance department Take corrective action for unacceptable performanceNetworking With Other Departments For Support And Office CoherenceClosely work with the Logistics department to ensure there’s value for money for SC procurement of supplies and services and that there’s minimal risk working with suppliers and service providers.

Ensure technical advice to the procurement committee team. Provide support to the Finance Director and other members of SMT in periodically reviewing the Finance mandate and aligning it to the SCI –Rwanda strategy. Together with members of program quality department, give technical guidance during fund raising. Perform any other duties as may be assigned from time to time.

QualificationsA minimum of Bachelor’s Degree in Finance, Commerce, Accounting or Business Administration from a recognised university, MUST possess a Postgraduate qualification or professional qualification such as ACCA, CPA, CIMA EXPERIENCE AND SKILLSEssentialAt least 5 years relevant working experience in working for International NGOs in a humanitarian and development setting. Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables, demonstrates sound knowledge of the relevant tax laws and other statutory obligations and with a sound command of the balance sheet interpretation and presentation.

Strong background in external donor reporting for an international NGO and experience working with major donors like USAID, SIDA, EU,DFID etcGood financial management skills with knowledge of computer Accounting Packages and good understanding of Government budgets and tax policies. Proven ability to work with a team under minimal supervision and being able to prioritize work and meet tight deadlines. Strong Planning, organising and negotiation skillsStrong analytical skills and strategic planning abilities. Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.

Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions. Computer literacy and excellent documentation skills are a must. Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and culturesAbility to intervene with crisis management or troubleshooting as necessary. Highly developed interpersonal and communication skills including influencing, negotiation and coachingExcellent time management and planning capacityCommitment to Save the Children valuesDesireableAbility to intervene with crisis management or troubleshooting as necessary.

Highly developed interpersonal and communication skills including influencing, negotiation and coachingExcellent time management and planning capacityAdditional Job ResponsibilitiesThe duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience. Commitment to Save the Children valuesSafeguardingLevel 3: The post holder will have contact with children and/or young people either frequently (e. g. once a week or more) or intensively (e. g.

four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff. Anti-Fraud And Integrity CommitmentThe organization maintains a zero-tolerance policy toward fraud, corruption, and unethical behavior. All staff are expected to uphold the highest standards of integrity and accountability, comply with internal policies and procedures, and report any suspected misconduct through the appropriate channels. Please note: The organization does not charge any fees at any stage of the recruitment process (application, interview, offer, or onboarding).

Any request for payment should be reported immediately. BEHAVIOURS (Values in Practice)Accountabilityholds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children valuesholds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambitionsets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the samewidely shares their personal vision for Save the Children, engages and motivates othersfuture orientated, thinks strategically and on a global scale. Collaborationbuilds and maintains effective relationships, with their team, colleagues, Members and external partners and supportersvalues diversity, sees it as a source of competitive strengthapproachable, good listener, easy to talk to. Creativitydevelops and encourages new and innovative solutionswilling to take disciplined risks.

Integrityhonest, encourages openness and transparency; demonstrates highest levels of integrityJudgement and Decision-MakingThe jobholder should have a high level of decision-making ability and is authorised to make decisions/take actions on the majority of operational matters in the accounting section. Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. Child SafeguardingWe need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and SafetyThe role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures. Decisions that require consultation with the line Manager and other senior managers include major strategic issues, policy/procedural changes, approval of M&E budgets and plans and financial decisions outside budget. Job Identification 13951 Job Category Finance Posting Date 08/20/2025, 01: 20 PM Apply Before 09/03/2025, 11: 16 AM Job Schedule Full time Locations CO - Kigali