Senior Administrative Assistant

JOB DETAILS:-Position: Senior Executive AssistantContract: 6 months contract (extension and perm possibility)Shift: 8 AM - 5 PM (Mon-Fri) ; 40hrs/ weeklyAddress : 6655 Town Square Alpharetta GA USA 30005Payrate: CompetitiveJob SummaryThis role offers a unique opportunity to be part of an integral department Global Centers Management responsible for developing the Firm’s workforce strategy and driving execution. Global Centers are pivotal to our operations, housing approximately 30,000 roles that support both revenue-generating and infrastructure functions. You will support and are integral to the success of 2 Executive Directors on our Operating Committees, assisting them in driving daily and long-term priorities, organizing their days, coordinating their travel and events, and developing relationships with peer administrative professionals supporting our internal clients across the Firm globally.Job DescriptionWe are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our senior executives. This role requires exceptional organizational skills, the ability to manage multiple high-priority tasks, and a strong background in executive-level assistance. The ideal candidate should be self-motivated with strong ability to operate independently, collaborates well with peers and colleagues, and demonstrates strong accountability for the responsibilities of the role.Responsibilities:Provide onsite administrative support for 2 Executive Directors on our Executive / Operating Committees; Offer backup coverage for other Managing Directors in the division as requiredWork closely peer administrative professionals within GC Management and across the Firm, including those located across three regions (Americas, EMEA, Asia)Assist in tracking team priorities and handle highly confidential documents and correspondence; Manage highly sensitive information related to the Firm and staffManage heavy calendars and coordinate meetings, agendas, and conferences; quickly resolving meeting conflicts and scheduling prioritization proactivelyOrganize departmental events, book conference rooms, order catering, and coordinate A/V multimedia requirementsProvide telephone coverage and call screening for executivesPrepare arrangements and itineraries for both domestic and international travel including flights, hotels, ground transportation, and currency exchangeMonitor travel profile and visa status for executives and procure visas as required (with assistance from MS travel desk)Manage pre-approvals for travel and entertainment as required; Process receipts for expense management on a timely basis; Manage vendor information, payments, and invoice processing as requiredNavigate the Firm’s resources and interface with various departments on behalf of executives including technology support, facilities requests, and general troubleshootingProvide miscellaneous support as required including: print and collate documents, manage email distribution groups, perform basic research and news feed, distribute executives’ mail or arrange for shipping / messenger services, take meeting minutes, coordinate visitor arrangements, and manage ad hoc projectsRequirements:Minimum 10+ years of experience supporting senior executive with demonstrated successExperience working in the financial services industry or relative corporate experience preferredStrong ability to operate autonomously, proactively and be highly responsive while operating effectively within a fast-paced environment and handle high-pressure situationsHighly service-oriented, capable of tailoring approach to support to multiple preferences/stylesDemonstration of enthusiasm, aptitude, flexibility, and willingness to learnStrong work ethic with desire to work in global organization and flex schedule accordinglyStrong attention to detail and able to multi-task and project manage multiple deadlinesExceptional communication, organizational, and interpersonal skillsDeep experience in heavy calendar management, domestic/international travel coordinationProficient skills in Microsoft Office Suite, especially Outlook for email, calendars, and contacts