Senior Administrative Assistant

Imagine your career taking you to the depths of innovation and the heights of impact. Our people enable continuous progress. Their commitment, collective expertise, and unique capabilities are the engine room behind SBM Offshore’s True. Blue. Transition. - shaping the future of energy, and beyond.About Us:SBM Offshore is the world’s deepwater ocean-infrastructure expert. Our work is already resulting in cleaner, more efficient energy production. True. Blue. Transition. is our promise to enable that into the future while at the same time using our expertise to support new and existing markets in the blue economy. It starts with Advancing our Core: continuing to advance the decarbonization of traditional energy production. While Pioneering More: helping to enable the energy transition and using our unique capabilities in ocean infrastructure to support more industries to grow sustainably. Sharing our experience for a better blue tomorrow.PurposeAs Senior Administrative Assistant, you enable seamless operations at a strategic level by delivering advanced administrative support for your scope of work (department, executive, or project), ensuring efficient workflows, priority alignment, and timely delivery of critical outcomes. You exhibit diplomacy and discretion, working effectively in a confidentiality environment, and demonstrating a sense of time and priority managementResponsibilitiesYou develop and maintain critical documentation, ensuring accuracy, professional presentation, and timely provision of dashboards and reports to support decision-making.You oversee complex calendars, anticipate priorities, and proactively resolve scheduling conflicts, ensuring alignment across stakeholders.You coordinate and oversee travel arrangements, creating comprehensive itineraries while providing on-call support for urgent changes or issues.You lead and manage the organization of key meetings and events, ensuring logistics, agenda execution, and timely follow-ups support business objectives.You coordinate advanced internal projects, driving timelines, managing resources, and proactively identifying risks to ensure successful delivery.You track and reconcile budgets, manage complex expense reports, and enforce financial compliance while identifying cost optimization opportunities.You liaise with multiple senior stakeholders, ensuring seamless communication and resolution of escalations, while managing expectations and delivering timely updates.You act as a strategic partner to your line management by anticipating needs, addressing gaps in administrative workflows, and proposing improvements.EducationHigh School Diploma + Vocational Training / Advanced Technical CertificateExperienceMinimum of 5 to 7 years of experience in a senior administrative role, with a proven track record of managing complex administrative functions and supporting executive-level staff.Advanced office software (Microsoft Office Suite) to create sophisticated documents, spreadsheets, and presentationsFluent in writing and speaking EnglishFunctional CompetenciesCalendar, Schedule, and Travel CoordinationDocument and Correspondence ManagementMeeting and Event CoordinationOffice Applications ProficiencyData and Expense ManagementData collection and entryGENERAL INFORMATIONSBM Offshore N.V. is a listed holding company that is headquartered in Amsterdam. It holds direct and indirect interests in other companies that collectively with SBM Offshore N.V. form the SBM Offshore Group (“the Company”). For further information, please visit our website at www.sbmoffshore.com. The companies in which SBM Offshore N.V., directly and indirectly, owns investments are separate entities.SBM Offshore is proud to be an Equal Employment Opportunity and Affirmative Action employer. SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.