Senior Administrative Assistant

We CREATE MOMENTS THAT MATTER. No spectacular event ever starts with someone saying, “We just want something ordinary”. At The Moment Collective, we have always created opportunities for people to come together and share unique experiences that result in moments that matter to them. We aim to and pride ourselves in setting the benchmark in experiential marketing. More than just events, it takes a symphony of parts like brand strategy, architecture, content development, experiential design, logistics, production, technology and artistry, all working collectively in harmony to create defining brand moments - that connect to people viscerally.WHO ARE WE LOOKING FOR?We are seeking a Senior Administrative Assistant based in Singapore to work closely with the teams across different functions. You will be a strong candidate if you have highly effective communication skills, are a self-starter, have creative problem-solving skills and enjoy working in a fast-paced and dynamic environment.WHAT WILL YOU WORK ON?You will be part of the cross-functional admin team, working on daily operational matters or ad-hoc projects.On any given day, you will manage administrative and operational matters such as the onboarding process for new hires, management/team meeting presentations, maintaining office and pantry supplies inventory, minutes, and any other business support matters. You will support 3 functional leaders in business travel arrangements, budget tracking and reports, meeting room requirements, expense claims, leave applications and ad-hoc project management.Periodically, you will also be involved in executing end-to-end event management for the leadership team, including planning, liaising with vendors, invites, set-up, actual day live support, payment-related matters, and post-action review.The person we are looking for:At least 3 - 5 years of relevant experience working in a large, matrixed multinational companyExcellent time management skills and have a sense of urgency; proven ability to work on multiple projects at any given time, while driving those around themStrong communication skills in both written and verbal EnglishHighly proficient in Microsoft PowerPoint, Word and Excel applicationsEfficient in managing across different and/or conflicting prioritiesYou are an excellent and effective communicatorTeam player with a positive attitudeProactive, meticulous and well-organizedAble to multi-task, work well in a dynamic environment and deliver within tight timelinesPrior experience in an agency or events management company would be an added bonusWhy Choose The Moment Collective? At The Moment Collective, we offer more than just a job; we provide a platform for you to unleash your creativity and passion. Join us, and you'll be part of a team that believes in pushing the boundaries of what is possible, creating immersive experiences that resonate with people.