SENIOR FINANCE ADMINISTRATIVE OFFICER.3.04 (AD.08.4)

DescriptionJob Title SENIOR FINANCE ADMINISTRATIVE OFFICER.3.04 Location Johannesburg,ZA Organization Name School of Physics Department DescriptionFACULTY OF SCIENCESCHOOL OF PHYSICSSENIOR FINANCE ADMINISTRATIVE OFFICER AD.08The School of Physics, the largest in the country, engages in internationally competitive research within very diverse fields, some emerging and some established, including experimental and theoretical high energy physics, namely string theory, phenomenology, gravitation and cosmology, materials physics, experimental and theoretical condensed matter physics, nuclear physics, astronomy, astrophysics and astro-particle physics, photonics, space propulsion and physics education. The School hosts two DSI-NRF Chairs and is home to the Materials Physics Research Institute with significant experimental infrastructure, the Mandelstam Institute for Theoretical Physics, the Institute of Collider Particle Physics, the Wits Centre for Astrophysics, the Nuclear Structure Research Group, and the WitsQ Research Group focused on quantum technologies. In addition, the School has an active teaching programme that reaches over 4000 students annually and an outreach programme that includes the Wits Anglo American Digital Dome. More information can be found here: https://www.wits.ac.za/physics/.Applications are invited for the above position from suitably qualified candidates. The incumbent will be responsible for the effective financial and administrative support for the School of Physics, reporting to the Head of School.Brief DescriptionMinimum Qualifications/requirements/criteriaA BCom degree or equivalent5 years’ experience in financial roles with administrative managementAccounting and financial management skillsHigh level computer literacy (ERP, Excel, ORACLE systems)Excellent communication, writing, reporting and negotiation skillsExcellent computer skills, proficient in Excel, Word, PowerPoint and OutlookAbility to communicate effectively and clearly with academic and support staff, students, and external role playersPeople management skills, punctual, deadline driven, proactive, decisive, professional, a team player, honest, courteous, at all timesWork effectively, efficiently, and independently with minimum supervisionAn understanding Oracle and Business Object Systems, the University’s Administrative and Financial procedures and systems would be advantageousKey Responsibilities IncludeFinancial ManagementManagement of finances of multiple funding sources that includes responsible for the Planning of the School’s Budget, Project Management, Internal and External Projects, Research Incentive Grants, Advances, Subsistence, Reimbursements, Donations, Invoicing, Debtors, Creditors, Procurement, Bursaries and Stipend Payments, Reconciling of accounts, Journals, Audits, Petty Cash, Stores, Recoveries and Audit and Control.AdministrationManagement of School Assets, Teaching Assistant payments, Assisting with Conferences, Workshops, Functions and Events and meetings with financial, administrative and laboratory facilities staff.Staff ManagementManagement of direct subordinates in the school.GeneralCompliance with University policies and procedures. Advise academic staff on funding options. Monthly Finance meetings with the Head of School and the Faculty Business Manager.RequirementsDetailed Description Job Requirements Additional Details How To ApplyTo apply: Only applicants who meet the minimum requirements should apply by submitting their cover letter, detailed CV, certified copies of all educational qualifications and identity document with names and e-mail addresses of 3 referees. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).Internal applicants are invited to apply directly on Oracle by following the path: iWits /Self Service Applications /” Apply for a job”. External applicants are invited to apply by registering their profile on the Wits i-Recruitment platform located at https://irec.wits.ac.za and submitting applications. Internal applicants are invited to apply directly on Oracle by following the path: iWits /Self Service Applications /”Apply for a job”.Enquiries: For further information contact the Head of the School of Physics, Professor Deena Naidoo. Email: Deena.Naidoo@wits.ac.za.Closing date: 19 December 2025Correspondence will be entered into with short-listed candidates only. Short-listed applicants must be available for a personal or telephonic interview.By applying for this post the Applicant acknowledges that their personal information will be processed by the University. The Applicant, by their conduct in proceeding with an application for this position, gives their consent to the processing of their personal information as required by the University’s Recruitment, Selection and Appointment Policy. Such processing includes logging their information on the University’s recruitment systems, conducting necessary background and reference checks including disciplinary and/or criminal records, and disclosing their personal information to university employees identified to take part in the selection and recruitment process. The Applicant consents to any processing of their personal information as may be required. The confidentiality of the Applicant's personal information will be maintained. The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise. Minimum Salary Maximum Salary Currency Amount of Travel Work At Home