Site Administrator - A2

Company DescriptionFerrovial Construction Canada Inc. and VINCI Construction Grands Projects are undertaking the design, build, and finance the Ontario Line Southern Civil, Stations, and Tunnel (South Civil) package.As Ontario Transit Group, we are now mobilizing our design and construction crews, with major works. The South Civil contract is anticipated to be completed in 2030.The project will strengthen Ontario’s economy by supporting an estimated 1,500 jobs at the peak of construction.What is the project?A six-kilometer tunnel and associated tunnelling works from Exhibition to Don Yard portal (west of the Don River). Stations:One above-ground station to be integrated with the existing GO Transit Exhibition Station. Two underground stations to be integrated with the existing TTC Osgoode and Queen subway stations. Four new underground stations (King/Bathurst, Queen/Spadina, Moss Park, Corktown). The benefits to Ontario!Faster, more frequent, and reliable access to rapid transit with more than 227,500 people will live within a 10-minute walk of an Ontario Line station.Improve the quality of life for commuters by reducing daily travel time. Reduce crowding on the existing Line 1 (Yonge-University) subway. Up to 57,000 more jobs accessible by transit (in 45 minutes or less) for Toronto residents. Economic and community growth along the future transit line and thousands of job opportunities annually during construction. Reduction in traffic congestion, greenhouse gases, and fuel consumption by providing an alternative transportation option. Job DescriptionThe site administrator will play a crucial role in the efficient management and operation of the administrative, logistical, and financial coordination of the construction site. It will have a focus on monitoring deliveries, managing material orders, tracking personnel attendance, and supporting budget control. This individual will act as the primary point of contact with suppliers, procurement and finance. The coordinator is responsible for overseeing day-to-day all the above activities in a timely manner.Delivery MonitoringReceive materials and equipment on site. Check delivery compliance (quantity, quality, deadlines). Maintain an up-to-date delivery log. Report any discrepancies or delays to relevant stakeholders. Order ManagementPlace orders based on site requirements. Track delivery timelines and follow up with suppliers. Archive purchase orders and deliveriesCollaborate with the procurement department and site manager. Time TrackingCollect daily attendance sheets. Enter working hours into tracking systems. Identify discrepancies or absences and report to HR. FinancialAllocate costs to appropriate budget lines. Prepare monthly accruals for goods and services received but not yet invoiced. Collaborate with finance teams to ensure accurate cost forecasting. QualificationsMust Haves:Intermediate to advanced excel skills. Continuous improvement mindsetStrong communication, interpersonal, and problem-solving skills. Proficiency in Microsoft Office Suite and database management. Ability to multitask and prioritize effectively. Construction industry/ Plant management knowledgePreferrable:Power BI Report KnowledgePrevious experience in system/ERP managementAdditional InformationWe Offer: Competitive SalaryComprehensive Benefits Package:Disability InsuranceDental InsuranceExtended medical insurance(Optional) RRSP matchingDiscretionary BonusWhy OTG?Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities.At OTG, we embrace diversity, recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities. If you're ready to be part of our dynamic team in one of the world's most diverse cities, don't wait any longer—apply now!While we appreciate your interest, only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.