Site Assistant

Job Description SummaryThe Site Assistant is responsible for defined work or projects with moderate complexity at GE Hungary Aviation Plant in Veresegyház. In this role you will follow an individual work plan and meets day-to-day short-term objectives and resolve issues through immediate action or short-term planning.Job DescriptionII. Essential Responsibilities:Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters to the SiteProvide Hungarian to English translation for business Executive Leader and Managing DirectorUse discretion in interfacing with all levels of individuals, internally and externallyProvide discrete and confidential coordination of sensitive company informationAnticipate needs and accomplishes responsibilities without directionPrepare, evaluate, and edit incoming and outgoing communications for the SiteManage multiple projects and priorities and initiates follow up to ensure timely achievement of commitmentsActively participate in GE initiatives such as GEWN, GE VolunteersPrepare presentations, reports, spreadsheets, meeting minutes and other business informationEstablish and maintain strong communication links with Group, Division, and Department level secretarial and administrative personnelProactively coordinate the Site’s calendar, which is comprised of a heavy meeting scheduleDirect business contacts to appropriate managersArrange travel arrangements and coordinates itinerariesProcess T&L expenses for the Core Leadership StaffAssist in managing expense accounts and budgetsPlan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts for the DivisionIII. Qualifications/RequirementsBachelor’s degree from an accredited university or college (or a high school diploma / GED with a strong experience in an executive or administrative assistant position)Excellent English and Hungarian language skills both written and verbal with the ability to influence all levels of the organization and multicultural/ international environmentsAbility to prioritize and anticipate needsAbility to maintain confidentiality of highly sensitive informationAbility to deal with ambiguity and handle stressful and difficult situations with composureAbility to balance workload under short deadlines and changing priorities in a fast paced environmentAbility to maintain absolute security of highly confidential informationInternet proficiency and knowledge of web-based applicationsStrong computer skills with proficiency in Microsoft Applications (PowerPoint, Word, Excel)Strong oral and written communication skillsStrong interpersonal skills