Administrative Assistant

Smoker & Company LLC, a thriving CPA firm with multiple offices in Lancaster and Berks County, is looking for several Administrative Assistants to join our team across our family of companies. As a member of Smoker & Company, you will be part of a family of companies that provide an array of business services such as collections, business consulting, wealth and property management (among others). The successful candidates will be responsible for providing administrative support to ensure the efficient operation of the office.

From scheduling meetings to coordinating travel arrangements for staff, the role is instrumental in our commitment to excellence and customer satisfaction.

ResponsibilitiesUndertake the tasks of receiving calls, taking messages, and routing correspondenceManage the schedule, appointments, meetings, and travel arrangements Data entry and filingComplete office tasks such as keeping records and managing databasesOversee filing systems and maintain records of business-related entitiesType and prepare documents, including reports, presentations, and correspondenceOrganize and book corporate events like travel arrangements and team building activitiesManage agendas, meeting minutes, and follow-up actions for regular internal and external meetingsRequirementsProfessional and polished phone etiquette Proven work experience as an Administrative Assistant or similar roleProficient in Microsoft Office, including Word, Excel, and PowerPointProven ability to work efficiently, autonomously, and multitask with attention to detailDemonstrated organizational skills with the ability to prioritize and manage competing demandsExcellent time management capabilities and ability to work within deadlinesStrong communication skills, both verbal and written, with attention to grammar and compositionAbility to maintain confidentiality when handling sensitive information.

Prior experience with handling customer issues, advertising products or services, or collections is a bonus BenefitsWe offer benefits including health insurance, 401K, paid holidays and PTO!