Archivist

(Level6)South Dublin County Council(Comhairle Chontae tha Cliath Theas)Temporarythree-yearFixedTermContractWith an excitingrange of opportunitiestomake areal difference toyour community and county, South Dublin County Council is a great place to work and, provides an attractive career and working environment. WorkingforSouthDublinCountyCouncilwillgiveyoutheopportunitytogainexperience attheheartoflocalgovernmentandtodevelopyourcareerinadiverseworkenvironment. Werecognise the value of our employees, can offer a diverse range of job and career options, can provide plenty of scope for career progression and can provide structured training and personal development We also offer flexible working arrangements including blended working arrangements, a positive work environment,traininganddevelopmentopportunities,adefinedcareerpathandtheopportunitytomake a difference. EverythingyouneedtoknowaboutSouthDublinCountyCouncilThe roleSouthDublinCountyCouncilprovidesabroadrangeofservicestoapopulationof280,000peopleona dailybasis.

Underthedirectionandsupervisionoftheappropriatelinemanager,thepositioninvolvestheprovisionofsuchexecutiveservicesasmayberequiredbytheCouncilintheexerciseandperformance of any of its powers, functions and duties. Thepostiswholetime,temporaryandpensionable. Thecontractisforafixedtermofthreeyears. Apanelwillbeformedtofilltemporarypositions. PersonsemployedwillberequiredtoworkinanylocationwithintheSouthDublinadministrativearea. Salary€57,322- €68,689 - €60,356 - €63,491 - €65,363 - €67,690 (1st LS1) - €70,030(2nd LSI). Hours of WorkThe successful candidates normal hours of work will be 35 hours per week. The Council reserves the right to alter your hours of work from time to time. AnnualLeaveAnnual leave entitlement for this position is 30 days. Only applications received electronically through the Councils e-Recruitment system will be accepted and must be received no later than midnight on Thursday, 4th September 2025QualificationsCharacterCandidateswillbeofgoodcharacter.

HealthEach candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Essential Education, Training, ExperienceEach candidate must, on the latest date for receipt of completed application forms for the officehold a recognised qualification in Archival Studies,have relevant satisfactory experience in archival workDesirable Education,training,experienceDemonstrate knowledge of the legal and regulatory frameworks governing archives. Ability to provide high-quality customer service, with a solid understanding of South Dublin County Councils Customer Service Plan and Citizens Charter.

Excellent interpersonal and communication skills, essential for building strong working relationships both within the team and with external stakeholders. Experience working collaboratively with other Council departments and external agencies, ensuring joined-up service delivery and effective partnerships. In-depth knowledge of the role of the Archivist, including its responsibilities and potential for future development within the evolving public service landscape. Adaptable and responsive to the changing operational environment in South Dublin County Council, with a focus on continuous service improvement. Good administrative experience at a high level, demonstrating organisational, planning, and decision-making capabilities.

Solid understanding of the structure and functioning of public service organisations in Ireland, especially within a local authority context. Strong grasp of the role digital technologies play in the development and delivery of modern local authority services. Proficient in preparing, managing, and overseeing budgets, with an understanding of financial accountability and resource planning. Knowledge of Health and Safety legislation and regulations, and a clear understanding of their application in the workplace. Awareness of the managerial responsibilities in workplace safety management, ensuring compliance and promoting a culture of safety.

Self-motivated with the ability to work independently and use initiative, while also contributing effectively to a wider team environment. Key Competencies / SkillsManagementandChangeDeliveringresultsPersonaleffectivenessPerformance Through PeopleLocal government knowledge and understandingCandidates are requested to give an example of a situation which highlights the behaviour, skills and attitude that underpin effective performance in these areas and which demonstrates their suitability to meet the challenges of this role. Candidates should ensure the example used clearly demonstrates their ability in this area and that the scale and scope of the example given is appropriate to the post and level of the post.

DutiesThe duties include, but are not limited to the following: The Archivist Will Focus On Three Primary AreasDevelopment and Implementation of a County Archives Plan: This plan should be informed by extensive public and stakeholder consultation, emphasising information gathering, awareness-raising, and best practices for identifying, protecting, and ensuring access to archives. Establishing and Implementing County Council Archive Responsibilities: ThisincludespreparingaworkplantosupporttheimplementationoftheCounty Archives Plan. ReportingThearchivistwillprovideanannualreport onworktotheHeritageCouncilandthe Director of Services within SDCC. County Archives Development PlanPrepare,manage,andimplementaCountyArchivesDevelopmentPlanthatincludes: Anauditofcurrentlocalauthorityarchivalmaterial. Identificationofotherrelevantcollections. Assessmentofexistingarchivalserviceprovision. Collaboration and Partnership BuildingWork with relevant Council departments and advisory teams to develop and deliver the archives service.

Be an active member of the Councils Heritage Team working to enhance the management, conservation,andpromotionofbuilt,natural,andculturalheritageandintegrationofheritage functions across the CountyEstablish and maintain partnerships and professional networks. Standards and ComplianceEnsure that archive services adhere to professional standards for curation, security, and data protection. Develop and maintain relevant policies and documentation to meet these standards. Metrics and Legal ComplianceMaintain accurate service metrics and ensure compliance with all relevant legal requirements. Provide service analysis and compile reports as required. Reporting and Stakeholder EngagementSubmit quarterly reports to SDCC and the Heritage Council. Produce an annual report (for publication).

Liaise regularly with foundational stakeholders to ensure alignment and progress. Advisory RoleProvide expert advice to the Council on archives-related matters, including the Authoritys legalobligations concerning archives. Project FundingApply for and deliver projects funded by the Heritage Council and other available sources. Performance and Service ManagementManage performance and service delivery to meet established targets, plans, and policies. Heritage Forum ParticipationActively participate as a member of the County Heritage Forum. Frontline Archive ServicesOversee the day-to-day operations of public-facing archive services (once operational), including: Professionalarchivistdutiessuchassurveying,processing,andlistingofficial and private collections. Premises maintenance and storage environment managementDisaster preparedness planning for all stakeholders.

Coordination of collection transfers with colleagues. Conservation and DigitisationAssess and select archives for priority conservation and digitisation. Community Engagement and PromotionPlan,organise,andparticipateinprogrammes,exhibitions,events,andactivities. Promote public engagement with archival holdings, local history, and heritage. Coordinate with communities to curate events as part of the annual National Heritage Week. Other DutiesUndertake additional duties of a similar nature and responsibility as required or assigned. Holders of the post may be assigned to work in all appropriate areas in the course of their employment.

Salary /WagesEntry point to a salary / wages scale will be determined in accordance with Circulars issued by the Department of Housing, Local Government and Heritage. InaccordancewithDepartmentalCircularletterEL02/2011,apersonwhoisnotaserving local authority employee on or after 1st January 2011, will enter the scale for the position at the minimum point. Rate of remuneration may be adjusted from time to time in line with Government Policy. The salary / wage shall be fully inclusive and shall be as determined from time to time.

The holder of the post shall pay to the Local Authority any fees or other monies (other than their inclusive salary) payable to or received by them by virtue of the post or in respect of any services, which they are required by or under any enactment to perform.

DutiesThe duties of the office are to give to the local authority andto such other local authorities or bodies for which the Chief Executive, for the purposes of the Local Government Act, 2001, is Chief Executive andto any other local authority or body with which an agreement has been made by the local authority or by any of the authorities or bodies mentioned in sub- paragraph (a) of this paragraphUnder the general direction and control of the Chief Executive or of such other officer as the Chief Executive may from time to time determine, such appropriate management, technical, executive, supervisory, advisory and ancillary services as may be required by any local authority or body hereinbefore mentioned in the exercise and performance of any of its powers, functions and duties, including the duty of servicing all committees that may be established by any such local authority or body.

The holder of the office will, if required, act for an officer of a higher level. CitizenshipCriticalSkillsOccupationsCandidates must, by the date of submission of application form, have a Critical Skills Employment Permit (stamp 1G). Candidates should ensure that the post they are applying for is included in the Critical Skills Occupations ListCandidatesmust,bythedateofsubmissionofapplicationform,beNon-Critical Skills OccupationsA citizen of the European Economic Area (EEA). The EEA consists of the MemberStatesoftheEuropeanUnion,Iceland,LiechtensteinandNorway; orAcitizenoftheUnitedKingdom(UK);orAcitizenofSwitzerlandpursuanttotheagreementbetweentheEUand Switzerlandon the free movement of persons;orAnon-EEAcitizenwhoisaspouseorchildofanEEAorUKorSwisscitizen and has a stamp 4 visa:

or A person awarded international protection under the International Protection Act 2015, or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visaor A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa. In the case of relief positionsadvertised by the Council, a person awarded a stamp 2 Visa (student visa) is allowed to work to a maximum of 20 hours work per week.

ProbationWhere a person is appointed to South Dublin County Council, the following provisions will apply - there will be a period after appointment takes effect, during which such a person will hold the position on probation. suchperiodwillbeoneyear,buttheChiefExecutivemay,athisdiscretion,extend such period. suchapersonwillceasetoholdthepositionattheendoftheperiodofprobation unless during this period the Chief Executive has certified that the service is satisfactory. theperiodat(a)abovemaybeterminatedongivingoneweeksnoticeaspertheMinimumNoticeandTermsofEmploymentActs. there will be assessment(s) during the probationary period. Officers who have already completed a probationary period with another Local Authority will not be obliged to serve probation with South Dublin County Council. Blended WorkingTheCounciliscommittedtosupportingaflexibleandbalancedworkingenvironment.

Inline with this commitment, we operate a Blended Working Policy in accordance with the provisions of the Work Life Balance and Miscellaneous Provisions Act 2023Under this policy, successful candidates may apply to work remotely up to two days per week, provided that the role is deemed suitable for blended working. Applications for blended working arrangements will be considered in line with operational requirements and the needs of the service. Please note that blended working arrangements cannot commence until six months of continuous employment have been completed.

This ensures adequate time for onboarding, training, and integration into the team and organisational culture. ResidenceHoldersoftheofficewillresideinthedistrictinwhichtheirdutiesaretobeperformedor within a reasonable distance thereof, as determined by South Dublin County Council. Outside EmploymentEmployees may not engage in private practice or be connected with any outside business which would interfere with the performance of official duties. SuperannuationThe provisions of the Local Government (Superannuation) (Consolidation) Scheme 1998 may apply. PersonswhobecomepensionableofficerswhoareliabletopaytheClassArateofPRSI contribution will be required, in respect of their superannuation contribution, to contribute to the local authority as follows: 1. 5%oftheirpensionableremunerationplus3. 5%ofnetpensionableremuneratione.

pensionable remuneration less twice the annual rate of social insurance old age contributory pension payable at the maximum rate to a person with no adult dependent or qualified children). Persons who become pensionable officers who are liable to pay the Class D rate of PRSI contribution will be required, in respect of their superannuation contribution, to contribute to the local authority at the rate of 5% of their pensionable remuneration. The provisions of the Spouses and Childrens / Widows & Orphans Contributory Pension Scheme will continue to apply.

New entrants will be admitted to the Single Public Service Pension Scheme with effect from the date of appointment. The scheme is contributory and provides pension, retirement gratuity, death gratuity and survivors benefits. To qualify for a pension the successful candidate must have served a minimum of two years employment in a Local Authority. 2025RatesandThresholdsLocalGovernmentSuperannuationSchememembers€0. 00to€34,5000%€34,500 to €60,000 10%Over €60,000 10. 5%SinglePublicSectorPensionSchememembers€0. 00to€34,5000%€34,500 to €60,000 3. 33%Over €60,000 3. 5%Retirement AgeThere is no mandatory retirement age for new entrants to the public service as defined in the Public Service Superannuation (Miscellaneous Provisions) Act 2004.

Anyone who is not a new entrant to the public service, as defined in the Public Service Superannuation (Miscellaneous Provisions) Act 2004, is subject to a compulsory retirement age of 65 years or as determined in accordance with Department Circulars and in line with Government Policy. The maximum retirement age for new entrants as defined by the Public Service Pensions (Single Scheme and other Provisions) Act 2012 is 70 years. The Council may refer staff to a medical advisor at any time to determine fitness for carrying out the duties to which they have been assigned.

Incentivised Scheme for Early Retirement (ISER)It is a condition of the Incentivised Scheme for Early Retirement (ISER) as set out in DepartmentofFinanceCircular12/09thatretirees,underthatScheme,aredebarredfrom applyingforanotherpositioninthesameemploymentorthesamesector. Therefore,such retirees may not apply for this position. RecruitmentSelectionwillbebymeansofacompetitionbasedonaninterviewconductedbyoron behalf of the Council. InterviewmaybefacetofaceorconductedthroughMicrosoftTeamsandwillbeatthe discretion of the Council. SouthDublinCountyCouncilreservesitsrighttoshortlistcandidatesinthemannerit deems most appropriate which may include desktop shortlisting and / or preliminary interviews. Shortlistingwillbeonthebasisofinformationsuppliedontheapplicationformandthe likely number of vacancies to be filled. It is therefore in your own interest to provide a detailedandaccurateaccountofyourqualificationsandexperienceonthe application form, and to fully complete the competency questions where applicable.

Candidates may be requested to give an example of a situation which highlights the behaviour, skills and attitude that underpin effective performance in a particular competencyandwhichdemonstratestheirsuitabilitytomeetthechallengesofthisrole. Candidatesshouldensuretheexampleusedclearlydemonstratestheirabilityinthisareaandthatthescaleandscopeoftheexamplegivenisappropriatetothepostandlevel of the post. Apanelmaybeformedonthebasisofsuchinterviews. Candidateswhosenamesareon a panel and who satisfy the Council that they possess the qualifications declared for the postandthattheyareotherwisesuitableforappointmentmay,withinthelifeof thepanel, be appointed as appropriate vacancies arise. The life of the panel will be for a period of one year from the date of its formation. TheCouncilwillnotberesponsibleforanyexpensesacandidatemayincurinattending for interview. Forthepurposeofsatisfyingtherequirementastohealth,itwillbenecessaryfor successful candidates to undergo a medical examination by a qualified medical practitioner to be nominated by the Council.

Appointment will also not proceed without the Council obtaining two satisfactory references from responsible persons know to but not related to the candidate. A responsiblepersonshouldbeapersonunderwhomthecandidatehasservicedin employment, or in the case of relevant voluntary work a person who has held a supervisory position. At leastone of references must be froma current employer. South Dublin County Council will require persons to whom appointments are offered to take up such appointments within a reasonable period as determined by the Council. If theyfailtotakeupappointmentwithinsuchperiodorsuchlongerperiodastheCouncilin its absolute discretion may determine, the Council will not appoint them. GardaVettingwillbesoughtpriortoappointmentinaccordancewiththeNationalVetting Bureau Act 2012 - 2016. Acandidatewhoisfoundtobeineligibleatanystageofthecompetitionwillnotbefurther considered.

Provision of inaccurate, untrue, or misleading information will lead to disqualification from the competition, withdrawal of employment or dismissal. AcandidatewhodoesnotattendforinterviewwhenandwhererequiredbytheCouncilwill Have No Further Claim To Consideration. Applicantsshouldholdthemselvesinreadinessforinterviewanytimeaftertheclosing date. Interview results will be available on our website. SouthDublinCountyCouncilisanequalopportunitiesemployer. Canvassingwillautomaticallydisqualify.