Specialist Facilities

Job DescriptionThe Specialist Facilities position is responsible for all aspects of daily facility operations to maintain the brick-and-mortar site and its critical equipment. This position supports the business needs of Site Management while providing a comfortable and safe work environment for employees. The role requires availability to travel to the other office in Tartu when needed.ResponsibilitiesUtilize Facilities Request System to manage facilities tasks and work tickets in a timely mannerTest critical equipment including UPS, Generator, ATS, etc. to maintain facilitiesPerform maintenance activities including basic activities such as electrical, plumbing, and carpentryProvide input to Facilities Manager and help manage vendor relationships for all facilities purchases and supply ordersSupport Facilities Manager in managing relocation/space planning such as reconfigurations and build-outs according to scheduleEnsure health and safety policies and procedures are being followed through ongoing communication and reinforcing accountabilityReview and maintain daily (break/lunch) backup support for security in the day-to-day duties such as badge requests, visitor sign-in, and manning entrancesProvide input to Facilities Manager for annual budgetsCoordinate with internal groups for employee health and safety concernsCandidate ProfileExcellent communication skills, both written and verbalAbility to effectively present information to internal and external associatesDemonstrated ability to organize and prioritize projects in a fast-paced and deadline-oriented business environmentDemonstrated ability to take initiative and ownership with focus on continuous improvementExcellent attention to detailStrong customer service disposition and sense of professionalismSolid understanding of the organization's business operations and industry; demonstrated business acumenEnglish Language: B2 minimum, Estonian: NativeAvailability to travel to the Tartu office when needed