Sr/ Associate Executive, Medical Social Services

OverviewProvide secretarial and administrative support to Head of Department, Senior Principal MSW, Principal MSW and perform liaison functions between Departments/Divisions.ResponsibilitiesManage the working calendar of Head of Department by coordinating and scheduling meetings and other official engagements. Liaise, follow-up, update and remind Head of Department about meetings, official engagements and matters of importance from time to time. Set-up and maintain efficient and accessible filing system for the Department. Manage secretarial duty roster for Senior MSWs and MSWs. Arrange and coordinate meetings, including the booking of rooms. Track attendance and upload files for meetings. Compile information and data into reports. Maintain and follow-up statistical data. Facilitate event logistics and ensure event flow. Follow-up on quotations, Purchase Orders and service agreements with corporate partners. Raise billing requests to Finance when required. Keep track of Juronghealth Fund utilisation Submit Medication Assistance Fund (MAF) Plus applications to MAF Plus panel for approval. E-procure stationery for Department. Apply and prepare requests for IT passwords, name stamps, name cards, workstations and car park access etc. Liaise with vendors for quotations and deliveries. Process purchase requisition for purchases i.e. brochures and books etc. Process petty cash claims and other claims for Juronghealth Fund/ Long Term Assistance/ Patient Welfare Assistance funds. Manage outgoing and incoming mails. To facilitate and assist department in asset sighting exercise conducted by ITD team and 1FSS. Other assigned duties. RequirementsDiploma Good working knowledge in MS Office Good communication skills, both written and spoken Proactive, meticulous and possess initiative Able to work efficiently and independently Experience in healthcare, service-related industries or human resources preferred