Executive Assistant to Chief Executive Officer

Executive Assistant to CEO (Fully Remote or Hybrid – US | Strategic, Tech-Forward & Systems-Driven)About SureFire CPRWe train healthcare professionals in lifesaving skills across 50+ locations. We move fast, care deeply, and build systems that scale. Our mission saves lives — and so will the work you do here. We also manage a growing commercial real estate portfolio — multi-tenant retail properties in the Midwest and single-family homes in the Southeast — with active property management and leasing teams. The right EA will help oversee and coordinate with these teams to ensure smooth operations, even without direct real estate experience.

A note from the CEO (the guy who could really use a great EA)Hi — I’m the founder and CEO of SureFire CPR. Between leading a lifesaving training company for healthcare professionals, managing a real estate portfolio, and keeping up with life as a husband and dad to two amazing daughters… I wear a lot of hats. I’m looking for an Executive Assistant who can help me protect my time, keep priorities in order, and make sure nothing important slips through the cracks.

If you love bringing order to chaos, thrive on checklists, and find real satisfaction in a clean inbox or a perfectly structured calendar — we’re going to get along well. Even better if you’re kind, sharp, proactive, tech-forward, and not afraid to nudge me when something needs attention. This isn’t a cold, corporate desk job. You’ll be a vital partner in a fast-moving, mission-driven company that equips healthcare professionals with the skills to save lives — and you’ll also help me keep our real estate portfolio running smoothly.

We laugh often, move quickly, and genuinely care about our work, our team, and our community. You’ll be my right hand, making sure I can focus on what I do best while you keep the engine humming behind the scenes. If that sounds like your kind of challenge — let’s talk. Your MissionProtect the CEO’s time and multiply strategic output by building and running the “CEO Operating System” — the integrated structure of calendar, inbox, travel, communication, special projects, and property portfolio oversight.

Key Outcomes • Return 10+ hours/week to the CEO by Day 60 through inbox, calendar, and process mastery • Maintain Inbox Zero daily in priority folders using the “Review Folder” method & documented SOPs • Build and publish 2+ SOPs/week into Monday. com • Architect and maintain the CEO’s Perfect Week calendar • Manage travel via Trip Files & Preloaded Year system • Coordinate with property managers & leasing teams to track maintenance, leasing activity, renewals, and performance metrics • Run a Closing-the-Loop process daily to ensure no open loops remainHow You’ll Work — and Build With Me We’ll be creating this system together.

I deeply respect the frameworks from Dan Martell’s Buy Back Your Time and Alex & Layla Hormozi’s approach to business, and I want to emulate the way they run their teams. This means you’ll help shape the processes, rhythms, and tools we use from the ground up. Here’s the vision we’ll work toward: • Inbox Mastery – You own 100% of inbound email. • Calendar Control – Nothing gets added without your oversight. • Travel Coordination – Maintain a “Preloaded Year” and Trip Files for every trip. • Communication Rhythm – Daily Syncs + Closing-the-Loop recaps. • Technology & AI Optimization – Experiment with AI and automation.

• Special Projects – From coordinating with property managers to vendor reporting. This role will evolve — and if we do it right, we’ll both be working in our “zones of genius” more and more each month. Hours & AvailabilityCore hours are 10: 00 am–4: 00 pm PST, Monday–Friday (with flexibility). Be available during this window for meetings, calendar updates, and real-time coordination. Outside core hours, work flexibly to handle projects, prep, and inbox/calendar management.

Daily Rhythm • Morning Spot Check – Before core hours, review calendar and inbox to flag urgent items • End-of-Day Sweep – After core hours, ensure the next day’s calendar is complete, inbox priorities are handled, and no loose ends remainTools You’ll Use Google Workspace, Slack, Monday. com, 1Password, Zoom, Shopify, Klaviyo, ChatGPT, and other tools we’ll implement for overall efficiency.

Security & Confidentiality • NDA + background check required • All credentials managed in 1Password • Strict data-handling SOPsMust-Have Skills & Traits • Comparable high-accountability experience in hospitality, property management, operations, project management, or similar • Proven ability to coordinate multiple moving parts and stakeholders simultaneously • Excellent written & verbal communication — clear, concise, warm, and values-aligned • Resourceful problem-solver who escalates only after exhausting other avenues • Strong attention to detail; nothing is “good enough” until it’s right • Comfort with technology, enthusiasm for AI, and ability to learn new tools quickly • Direct EA experience is not required — what matters is your ability to own complex projects, anticipate needs, and create order in fast-moving environmentsOur Values — Non-Negotiable • We Set The Pace – Act fast, decide decisively, execute without waiting to be told • Genuine Care – Anticipate needs and deliver service that’s authentic and personal • Always Progressive – Constantly improve systems and processes without prompting • We Not Me – Jump in wherever needed, no matter your title • Do It The Right Way — Always – Obsess over consistency, details, and integrityHow to Apply Follow these steps exactly — attention to detail is part of the job.

3-Minute Loom VideoAnswer these 5 questions: – Why are you interested in this position? – What is your ideal work environment? – What are your strengths? – Describe a time you coordinated multiple stakeholders on a project – Where do you see yourself in five years?Writing Sample Draft a 200–300 word email to a dissatisfied CPR student that is empathetic, concise, and resolves the issue. Form Submission Upload your resume, Loom link, and writing sample via this form: https: //wkf. ms/476euYo In the “Anything else?” field, start your first sentence with the word PACESETTER. Full-time | Fully Remote or Hybrid – US Compensation and Benefits:

DOE + performance bonus tied to time saved, SOP output, and project completion.