Transcription & Content Organization Assistant

About VystaWe are a performance-driven Google & YouTube Ads agency. We manage high-velocity client accounts and operate with clear thinking, fast execution, and measurable results.As we continue to strengthen our internal operations, we’re hiring a Transcription & Content Organization Assistant, a highly organized professional who can turn internal meeting recordings into accurate, well-structured documentation that supports our systems, training, and team collaboration.The OpportunityThis role ensures our internal meeting recordings are accurately transcribed, properly titled, and securely organized. Your work will support the company’s internal knowledge base, training systems, and process improvement initiatives.You’ll collaborate closely with operations and project leads to maintain an efficient, searchable archive of transcripts and recordings.What You’ll DoTranscriptionTranscribe audio and video meetings using approved transcription tools or manual review.Edit and proofread AI-generated transcripts for accuracy, clarity, and consistency.Categorization & OrganizationOrganize transcripts and recordings by meeting type (e.g., Leadership, Team Syncs, Training).Maintain consistent file naming conventions and structured folders for easy access.Upload finalized files to the company’s Google Drive workspace.System IntegrationTag and label key transcripts to support internal SOPs and training materials.Work with project leads to identify missing content or incomplete transcripts.Quality ControlReview all transcripts for accuracy and ensure they’re stored correctly.Maintain alignment with internal documentation standards.Success Looks Like (90 Days)A centralized, complete archive of all internal meeting transcripts.A clearly organized and searchable folder system in Google Drive.Weekly updates delivered on time, with accurate transcription tracking.Teams have quick, reliable access to organized transcripts for training and documentation.RequirementsProven experience in transcription (audio or video).Excellent English comprehension, writing, and editing skills.Strong attention to detail and organizational ability.Experience using Google Workspace (Drive, Docs, Sheets).Ability to manage multiple files and deadlines independently.Reliable internet connection and consistent availability.