Admin Assistant - Associate

We are seeking a proactive and detail-oriented Admin Assistant - Associate to join our team at UPMC St. Margaret!In this role, you will support key nursing and clinical leaders, helping to ensure smooth operations in a fast-paced hospital environment. This is a weekday position with flexible 8-hour shifts—choose from 7: 00 AM to 3: 30 PM, 7: 30 AM to 4: 00 PM, or 8: 00 AM to 4: 30 PM. Best of all, there are no weekend, holiday, or on-call hours required.

If you are ready to make a meaningful impact and advance your career in healthcare administration, including the Director of Nursing Operations, Clinical Director, and Emergency Services Unit Director, we would love to hear from you. Apply today!Responsibilities: Under direct supervision, provides general administrative support to a department or group of professionals. Orders office supplies and maintains office equipment. Helps supervisor and department prepare presentations (i. e. , edits, prints, basic formatting functions). Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i. e.

, reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Maintains supervisor's calendar (i. e.

, schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). Greets, screens, and directs visitors to appropriate staff member. High School diploma or equivalent. Up to one year of administrative experience preferred. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database softwareAbility to use applicable MS Suite productsKnowledge of business processes and proceduresAbility to use basic reasoning skillsLicensure, Certifications, and Clearances: UPMC is an Equal Opportunity Employer/Disability/Veteran