Executive Assistant

Executive Assistant - Full-Time Position - CST TimezoneOverviewWe are seeking a proactive, detail-oriented Executive Assistant to support a growing business with essential administrative and client communication tasks. This role is ideal for someone who thrives in a fast-paced environment, can juggle multiple priorities, and enjoys supporting both customer-facing and internal operations. The ideal candidate is tech-savvy, has excellent communication skills, and is confident handling light sales conversations while staying focused on organization and accuracy. Key Responsibilities:

Phone Management & Soft SalesAnswer incoming calls with professionalism and warmthMention ongoing specials or promotions (soft sales approach)Capture and record caller information accuratelyDirect calls or messages to the appropriate team members as neededText Message Lead HandlingMonitor and respond to incoming leads via SMSEngage leads with friendly, timely responsesQualify and distribute leads to the right team membersLead Management & CRM UpdatesPull new leads from platforms such as GoHighLevelInput and update lead data in the CRM systemEnsure all leads are properly tracked and assignedData Entry & Bookkeeping SupportAssist with updating customer and project recordsPerform light bookkeeping tasks using QuickBooksMaintain organized digital files and data for reportingMain ToolsGoogle WorkspaceMicrosoft SuiteCanvaAsanaSlackSalesforce / HubspotRequirements:

1+ years of experience as a Virtual Assistant, Executive Assistant, or similar roleComfortable with phone communication and soft sales conversationsFamiliarity with CRM platforms (e. g. , GoHighLevel or similar)Basic knowledge of QuickBooks or willingness to learnReliable internet connection and quiet work environmentCommunication Skills: Exceptional written and verbal communication. Organization & Attention to Detail: Highly organized, with strong prioritization skills and a focus on accuracy.