Executive Assistant to General Manager

Be Part of Something Beautiful at 1 Hotel TokyoAt 1 Hotels, we believe in luxury that’s grounded in nature and purpose. With sustainability at our core and service from the heart, we’ve created a global hospitality movement rooted in beauty, consciousness, and care. Soon to open in Tokyo, 1 Hotel Tokyo brings our signature biophilic design and mindful hospitality to one of the world’s most vibrant urban landscapes. We’re seeking a highly organized, bilingual Executive Assistant to support the General Manager in overseeing the smooth running of our hotel’s executive office functions.

This is a vital role for a polished professional who thrives in fast-paced environments, anticipates needs, and brings a calm, confidential and composed energy to the day-to-day operations of a luxury hospitality team. Your Role: Trusted Right Hand to the General ManagerAs the Executive Assistant, you’ll play a key role in supporting the General Manager across a broad range of responsibilities—from diary management and international travel arrangements to confidential administrative support and the welcoming of distinguished guests. Your Key Responsibilities Will Include: Managing and coordinating the General Manager’s schedule, meetings, and day-to-day agenda.

Handling domestic and international travel bookings and itineraries with precision and efficiency. Acting as an extension of the GM by welcoming VIPs and key stakeholders when the GM is unavailable. Supporting the coordination of leadership meetings, town halls, and internal events. Overseeing key aspects of executive office management, including filing, correspondence, reporting, and supplies. Liaising with department heads and external partners with professionalism and discretion. Providing accurate written and verbal translation between Japanese and English when required. Ensuring communication flows smoothly across departments on behalf of the GM.

Upholding the tone and values of the 1 Hotels brand in every guest and team interaction. About YouFluent in both Japanese and English with strong translation and interpretation skills. Experience as an Executive Assistant, ideally within luxury hospitality or corporate settings. Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint). Excellent organizational and multitasking abilities with strong attention to detail. Discreet, professional, and able to handle sensitive information with integrity. Proactive communicator who can anticipate needs and adapt in a dynamic environment. Warm, polished presence with the ability to interact confidently with executives and VIPs.

A natural alignment with 1 Hotels’ sustainable, thoughtful, and purpose-driven values. Why Work With UsAt 1 Hotel Tokyo, you’re not just joining a hotel—you’re joining a movement. We foster a workplace that values growth, inclusion, and purpose, where nature inspires everything we do. We offer: A meaningful and mission-led work environment. Opportunities for professional development across our global portfolio. Recognition and reward for excellence. The chance to be part of a team shaping the future of luxury hospitality in Japan.