Accounting Manager / Office Manager

Role: Accounting Manager / Office ManagerWork Location: In person, JDouglas Atlanta ShowroomReports to: Doug Self, FounderRole OverviewThe Accounting Manager / Office Manager role combines strategic thinking with meticulous execution, requiring someone who can seamlessly move between high-level business analysis and hands-on operational tasks. You will work closely with our Founder and entire showroom staff, ensuring that all business operations run efficiently while maintaining the standards of our brand.Success in the position is demonstrated by being: Detail-Oriented Perfectionist: Nothing escapes your attention; you take pride in accuracy and thoroughnessProactive Problem-Solver: You anticipate issues before they arise and implement solutions independentlyGraceful Under Pressure: You remain calm, organized, and effective in fast-paced, high-stakes situationsSophisticated Professional: You naturally align with our luxury brand aesthetic and can represent the company impeccablyBusiness-Savvy: You understand financial statements, business metrics, and strategic thinkingAdaptable Generalist: You thrive in wearing multiple hats and shifting between diverse responsibilitiesTrusted Advisor: You demonstrate sound judgment and can provide candid, thoughtful counselKey ResponsibilitiesFinancial ManagementOversee all bookkeeping and accounting functions, including accounts payable/receivable, reconciliations, and financial record maintenanceManage cash flow, process payroll, and ensure timely payment of all financial obligationsCommission reconciliation and reportingPrepare monthly financial reports and assist with budgeting and forecastingCoordinate with external accountants and manage annual audits and tax preparationMonitor expenses and identify opportunities for operational efficiencyHuman ResourcesManage full employee lifecycle from onboarding to benefits administration and offboardingMaintain personnel files, ensure compliance with employment laws, and manage HR policiesAdminister benefits programs and serve as primary liaison with benefits providersSupport a positive workplace culture aligned with company valuesOffice ManagementOversee daily office operations, manage office budget, supplies and equipmentCoordinate and collaborate with Director of Operations and Director of Merchandising and Brand Experience implement and optimize systems to enhance efficiencyManage office budget, supplies, technology, and equipmentShowroom Market Week + Cash and Carry Events JDouglas’s premier events in the Atlanta showroom are the winter and summer market weeks. In advance of and during these events, the entire JDouglas staff participates in any way possible to prepare and execute these important client experiences. In addition to these milestone events, JDouglas hosts Immediate Delivery Sales events biannually..Market week - Hospitality Order all products needed for the week (e.g., catering supplies, etc.)Manage temporary kitchen staff and ensure that breakfast, snack bar, lunches and happy hour are running smoothly and are presented in JDouglas standard.  Plan menus for each day and coordinate with vendors to ensure all meals are prepared as expected.Organize lunch tickets for brand ambassadors and brand partners.Cash and carry salesMaintain petty cashWork with sales team on all payments Work with Director of Operations to reconcile all sample sales and inventories Support & Strategic AssistanceAct as strategic partner to the Founder, managing priorities and special projectsPrepare materials for meetings and presentationsHandle sensitive and confidential information with discretionAnticipate needs, solve problems proactively, and remove obstaclesThe ideal candidate will have: Bachelor's degree in Business Administration, Accounting, Finance, or related field5+ years of progressive experience in office management, business operations, or chief of staff rolesStrong bookkeeping and accounting knowledge; proficiency with QuickBooks or similar platformsExperience with HR administration, including benefits, payroll, and complianceAdvanced proficiency in Microsoft Office Suite and Google WorkspaceExceptional organizational skills with ability to manage multiple priorities simultaneouslyOutstanding written and verbal communication skillsHigh emotional intelligence and ability to work effectively with diverse stakeholdersAbsolute integrity and ability to handle confidential information