Accounts & Administration Assistant

Company DescriptionARC is a community cancer support organisation. We have three Centres across Dublin. Our mission is to provide psychological, emotional, practical, and educational support to people with cancer and those who care for them, through a warm, welcoming and client centred approach and to ensure that everyone in Ireland is aware of, and able to access these services. Our Centres are a haven from the outside world, offering free-of-charge support to men, women and children affected by cancer and those who care for them. We offer a range of supports including information service by phone, e-mail and drop in, counselling, complementary therapies, survivorship courses, support groups, wellness classes and talks.Role DescriptionARC Cancer Support Centres (ARC) is recruiting a Full-Time Accounts & Administration Assistant. The Accounts & Administration Assistant will provide essential bookkeeping and administrative support to the Head of Finance & Transformation by maintaining accurate financial records, processing transactions, and assisting with reporting and compliance. Additionally, this role will support the Operations and Administration areas of the organisation with a diverse range of activities during this exciting time of change and development. Duties include maintaining accurate financial records using accounting software (Sage), processing accounts payable and income transactions, reconciling banking and balance sheet accounts, assisting with funder returns and payroll preparation, carrying out month-end and year-end close processes, preparing financial reports for management, liaising with suppliers, services colleagues and funders regarding invoices and payments and maintaining filing systems for financial documentation. Any other activities associated with the administrative running of ARC. Additionally, duties will include supporting fundraising department with income recognition and data imports, support the operations department with IT, Compliance, and Health & Safety activities, supporting line manager in the identification, mapping and improvement of key organisational processes and participating in small projects as the organisation evolves and develops (e.g. finding ways to automate financial processes). There will be some flexibility to work both onsite and remotely. The balance between onsite and remote work will be determined based on organisational needs at any given time. This role works directly with ARC executive functions by supporting them in delivering on ARC’s vision, mission and values. The post is supported by the Head of Finance & Transformation and works alongside wider teams of services, and fundraising.Responsibilities:Key Accounting Responsibilities:Maintain accurate financial records using accounting software (Sage) Process accounts payable and incomeReconcile bank statements, petty cash and company credit cardsAssist with funder returns and payroll preparationCarry out month-end and year-end close processesReconcile all Balance Sheet AccountsPrepare basic financial reports for managementLiaise with suppliers, services colleagues and funders regarding invoices and payments Maintain filing systems for financial documentatio 2. Other Responsibilities.Support fundraising department with income recognition and data importsSupport the operations department with IT, Compliance, and Health & Safety activitiesSupport line manager in the identification, mapping and improvement of key organisational processesParticipate in small projects as the organisation evolves and develops (e.g. finding ways to automate financial processes)4. External and internal communications Liaise with team members across different departments, including Services, Fundraising & Communications, and Operations.Coordinate and schedule stakeholder meetings, and updates stakeholders as required.5. Other DutiesCarry out any other tasks required to support the successful completion of projects and the smooth running of the organisation Experience and/or Qualifications:Essential 1–3 years of experience in a bookkeeping roleA high level of proficiency in Microsoft Excel and accounting softwareStrong numerical and organisational skills Attention to detail and accuracyExcellent communication and interpersonal skillsDesirableAn understanding and desire to develop in the use of Microsoft Power Tools Experience in a small to medium-sized business environment Familiarity with Irish tax and payroll regulations A thirst to broaden personal skills and knowledge within a growing not for profit organisationEssential skills, competencies and/or knowledge:1. Flexibility and Adaptability  Agile and flexible with strong aptitude for multi-taskingComfortable managing shifting priorities in a dynamic environment.2. Confidentiality and ProfessionalismStrict adherence to confidentiality. Approaches work with integrity, discretion, and a commitment to excellence. .3. Proactive Problem SolverTakes initiative to address issues and streamline processes4. Team PlayerWorks effectively with colleagues across the organisation.5. Attention to Detail and MultitaskingDemonstrates excellent attention to detail and the ability to multi-task and balance multiple projects effectively6. Equality and InclusivityApplies equality principles, ensuring an environment where diversity is valued, and equal opportunities are provided.This full-time role (35 hours/week) shared between 65 Eccles St. Dublin 7 and 556-557 South circular Rd, Dublin 8 with occasional visits to our centre in Herbert Avenue. Hybrid working arrangement will be in place for this role!Application is by cover letter/e-mail and CV outlining how you meet our required experience, qualification and skills, competencies and knowledge. Please refer to Job Description for more information. Please e-mail Head of Finance & Transformation, Paul Switzer: paul@arccancersupport.ie with Accounts & Administration Assistant in the Subject Line. Interviews will take place a minimum of two weeks from date of closure. ARC will complete reference checks on suitable applicants prior to official confirmation. ARC is an equal opportunities employer and encourages and welcomes applications from all suitable candidates.Closing date for applications: 12 noon, 21st November 2025