Admin Assistant

Job DescriptionEvery role at Trove Brands is crucial to our overall success. Your specific responsibilities as a part of Team Trove will include:The Admin Assistant will directly support and assist the Executive Assistant in a variety of projects for the CEO and two company Board Members. Projects include running errands, conducting research, assisting with high-level projects, scheduling meetings, organizing calendars, providing personal assistance, and offering general support to the executive assistant. The ideal candidate will be detail-oriented, quick-thinking, and a problem-solver who is self-motivated, impeccably organized, and will thrive in a fast-paced environment with diverse responsibilities and deadlines.Perform administrative tasks to support the team, i.e., expense reports, administrative filing, research requests, company communication, etc.Assist in document creation and meeting preparation, agendas, PowerPoint and other meeting presentations, including preparing Excel, etc.Answer customer phone calls and direct guests to the company executives.Conduct research, compile reports, and present data to a variety of audiences.Run errands and make returns as needed.Work collaboratively with other members of the leadership team to ensure a cohesive and effective environment.Manage Board Member’s non-profit children's book series social media postings, sending out newsletters, set up vendor/sales opportunities, updating websites, etc.Serve as a backup to the Executive Assistant in managing the calendars and schedules for executives and Board Members, including scheduling appointments with internal and external contacts when they are unavailable. Maintain a high degree of confidentiality, discretion, and tact.