Executive Assistant to the CEO

About Us: Wettermark Keith is one of the nation's fastest-growing personal injury firms, recognized for our integrity, professionalism, and commitment to delivering life-changing results for our clients. Beyond legal advocacy, our work is deeply human: we meet people in moments of fear, uncertainty, trauma, and recovery — and we guide them toward a more hopeful future.As the firm continues to expand across multiple markets, we are strengthening our leadership infrastructure to support operational excellence and continued growth.Position Summary: The Executive Assistant to the CEO is a trusted, high-impact partner responsible for ensuring the CEO's time, priorities, communications, and initiatives remain organized and efficiently executed. This is a fast-paced, dynamic role suited for someone who thrives in a high-performance environment, takes initiative, and anticipates needs before they arise.The ideal candidate is self-motivated, exceptionally organized, technology-savvy, and eager to learn new platforms — including AI tools, automation software, and modern presentation systems. This role requires strong judgment, professionalism, and the ability to handle sensitive information with discretion.This is a full-time, in-person position in our Birmingham, Alabama, office. The compensation is a competitive salary depending on experience, plus a year-end discretionary bonus and benefits.Key Responsibilities: Executive Support & Calendar ManagementOwn and manage the CEO's calendar with precision, ensuring appropriate prioritization of meetings, focus time, and operational commitments.Coordinate multi-party meetings across internal teams, outside counsel, vendors, referral partners, and professional contacts.Prepare agendas, briefing materials, summaries, and meeting follow-through.Communication & CorrespondenceMonitor and triage high-volume email and communication channels; prepare responses and draft correspondence on behalf of the CEO.Serve as a polished liaison between the CEO and team members, clients, and external partners.Maintain strict confidentiality at all times.Project & Operational CoordinationTrack ongoing projects, strategic initiatives, and follow-up tasks to ensure timely execution.Maintain "priority dashboards" and ensure key stakeholders remain aligned.Support coordination of expansion efforts, attorney recruitment logistics, and operational planning.Presentations & Executive MaterialsAssist in developing professional presentations using PowerPoint, Google Slides, or other platforms.Create visually clear, executive-ready decks for internal meetings, attorney summits, and strategic communications.Organize data, summarize information, and produce polished materials that reflect the CEO's vision.Travel & LogisticsCoordinate complex travel arrangements, including flights, lodging, dining, and ground transportation.Prepare complete itineraries and ensure seamless transitions between scheduled commitments.Administration, Organization & TechnologyMaintain digital and physical filing systems with accuracy and efficiency.Draft documents, prepare reports, and organize materials for internal or external use.Assist with vendor coordination, office operations, and executive-level administrative needs.Assist with basic financial tasks such as reconciliation tracking, rent schedules, and recurring payment organization.Learn and utilize new technologies — including AI tools — to enhance efficiency and streamline workflows.General Professional SupportAssist with general scheduling, coordination, event logistics, and onsite support that helps streamline the CEO's professional day.Manage follow-up items from meetings, calls, and ongoing firm initiatives.Qualifications:3+ years of experience supporting a C-suite executive or senior leader; experience in professional services is preferred.Strong written and verbal communication skills; ability to draft polished, executive-level correspondence.Exceptional organizational skills with a talent for managing multiple priorities simultaneously.Highly self-motivated and proactive — able to anticipate needs and solve problems before they arise.Very tech-savvy, with enthusiasm for learning AI tools, automation platforms, and workflow systems.Experience creating presentations in PowerPoint, Google Slides, or equivalent platforms.Experience with financial software such as QuickBooks, NetSuite, or similar systems is a strong plus — particularly for managing reconciliations, rent tracking, and recurring payment organization.High emotional intelligence and professionalism.Proficiency with Microsoft Office Suite and Microsoft Outlook/Calendar; familiarity with project management or CRM systems is a plus.Why Join Us:You will partner directly with a driven, forward-thinking CEO during an exciting phase of growth. Your work will meaningfully impact the efficiency, organization, and strategic execution of one of the Southeast's leading personal injury firms. If you thrive in a fast-paced environment, enjoy supporting impactful leadership, and are energized by technology and innovation, we encourage you to apply.