Admin & Events Coordinator

About SemiAnalysisSemiAnalysis is an independent research and analysis firm specializing in the Semiconductor and AI industries. Our in-depth coverage spans the entire supply chain, from semiconductor fabrication processes to cutting-edge AI models, software, and infrastructure. We are recognized as the leading authority on the semiconductor supply chain, with the highest concentration of industry experts within one team, and a deep- rooted passion for delving into the intricacies.We’re a global team of over 20 analysts, each with extensive networks across the semiconductor supply chain and AI ecosystem, publishing industry-shaping articles while participating in 40+ conferences annually.Our newsletter reaches more than 200,000 subscribers worldwide, including senior management and C-suite leaders at the leading semiconductor and AI companies.Position OverviewWe are seeking a proactive and highly organized Admin & Events Coordinator to join our team in the United States, reporting to the Chief of Staff.You’ll be the backbone of our operations, supporting day-to-day administration, calendar scheduling, managing logistics, and coordinating events that bring together the most influential leaders across semiconductors and AI.This role requires strong organizational skills, initiative, and the ability to manage multiple moving pieces with minimal oversight. You will collaborate with our globally distributed team, vendors, and partners to ensure smooth execution across both internal operations and external-facing events.If you thrive on keeping things running seamlessly behind the scenes while helping shape industry-leading gatherings, we want to hear from you.Key ResponsibilitiesManage scheduling, travel, and expense coordination for CEO-1.Maintain internal records, documents, and process improvements.Organize SemiAnalysis events, including conference, conference receptions, happy hours, offsites, and partner-sponsored gatherings.Coordinate logistics such as venue bookings, catering, merchandise, and on- site setup.Manage attendee communications, registration platforms (e.g., Lu.ma), and check-in processes.Ensure events reflect and elevate the SemiAnalysis brand.Support cross-team projects, ensuring deadlines and deliverables are met.Work closely with the Chief of Staff to track priorities and keep initiatives on schedule.Handle ad hoc operational tasks as needed to keep the team efficient and focused.Qualifications1–3 years of experience in administration, operations, events, or a comparable role.Bachelors Degree or equivalentExceptional organizational and time management skills.Strong written and verbal communication abilities.Comfortable coordinating across multiple stakeholders and geographies.Highly autonomous, able to take ownership of tasks with minimal oversight.Detail-oriented with a knack for anticipating needs and solving problems.