Admin & Operations Coordinator

Position Type: Full-TimeLocation: Philippines (Remote)Schedule: Mon-Fri, 9am-6pm Philippine timeAbout The CompanyOur client is a high-performing digital marketing agency working with top eCommerce and consumer brands to deliver creative, data-driven results. Their team blends media, creative, CRM, and data into high-impact campaigns. With a strong culture of agility, ownership, and collaboration, they focus on building scalable systems that support both client success and team efficiency.About The RoleAs the Admin & Operations Coordinator, your primary focus will be to support the day-to-day operations of the agency. You’ll be responsible for ensuring internal systems are consistent and up-to-date, reporting is accurate, and workflows are running smoothly.This is a highly operational role suited to someone with strong attention to detail, excellent organisational skills, and the ability to work proactively in a fast-paced environment.ResponsibilitiesPrepare weekly client reportsCompile weekly employee time tracking and capacity reportsSupport monthly reporting for clients and leadershipConduct daily timesheet compliance checks across the teamPerform system audits for accuracy (e.g., task categorisation in Wrike)Assist with client and employee onboarding processesTrack and update team leave and availabilityMaintain organised internal files, folders, and creative assetsUpdate and manage team templates across platformsCompetencies And QualificationsMust-HaveStrong proficiency in Google Sheets (formulas, formatting, tracking)High attention to detail and accuracyStrong organisation and time management skillsProactive mindset and a problem-solving attitudeNice-to-HaveFamiliarity with Wrike or other project management toolsExperience in a marketing or creative agency environmentComfort working with reporting or operational dashboardsKey QualitiesDetail-oriented and structured in your workAble to stay on top of recurring tasks with consistencyProactive in identifying inefficiencies or missing dataStrong communicator and team collaboratorComfortable learning new tools and systemsWhat We Offer100% Remote Work13th Month PayHealthcare (HMO)Comprehensive Fringe Benefits packagePaid Service Incentive Lead (SIL)Paid Philippines HolidaysFree Learning and Development ProgramsApplication ProcessWe understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.The interview process includes a Recruiter Interview, Client Interview, and Assessment. As part of the process, candidates complete a hands-on task during the technical interview. Throughout each stage, we keep you informed and provide feedback as quickly as possible, ensuring you feel valued and supported throughout your journey with us.