Administrative Assistant - HSPRS

Cayuga Centers is hiring immediately forAn Administrative AssistantSalary: $26.25/hourLocation: Los Angeles, CaliforniaAbout Cayuga CentersCayuga Centers is an accredited non-profit, human services agency dedicated to family support and preservation, trauma-informed care, and serving vulnerable populations with the most unique needs. Founded in 1852 in Auburn, NY, we have a long history of delivering high-quality and innovative services to individuals, children, youth, and families. We have program offices in 8 states and serve over 10,000 individuals and families annually. Join us!At Cayuga Centers, we embrace diversity, equity, inclusion, and belonging. We do this by taking a firm stance against hatred, inequality, bias, and injustice. We do this by providing our staff with the training, coaching, and resources necessary to grow and serve with cultural humility, acceptance, and understanding. We are responsive to the diverse needs of those we serve and staff, and are committed to ensuring that everyone feels respected, valued, and a sense of belonging.Cayuga Centers is an equal opportunity employer and does not discriminate against any employee, prospective employee, or applicant based on race, color, creed, hair style/texture, religion, national origin, citizenship status, sex, sexual orientation, age, disability, military or veteran status, genetic information, or any other classification protected by applicable federal, state, and/or local laws.About The Program And The Administrative Assistant PositionOur Home Study and Post Release Services (HS/PRS) program is dedicated to making a significant impact on the lives of unaccompanied children aged 0 - 17 1/2. Referred through shelters or trust foster care providers, these children rely on our continuous support throughout their journey from the Office of Refugee Resettlement (ORR) to their parents or sponsors. We can guide and empower these children and sponsors through an unfamiliar system, which makes a great difference.The Administrative Secretary is the first point of contact for the agency and, as such, the staff is expected to host a welcoming environment, and is able to properly greet others and introduce themselves in person or on the phone. Additionally, with the guidance of their direct supervisor, the Administrative Assistant must retain knowledge of the HS/PRS program and staff primarily within their assigned office location and the agency as a whole in order to be most effective in any administrative support offered to both internal and external stakeholders. This staff member will maintain professionalism in all areas, including confidentiality.The Administrative Assistant services as receptionist for their assigned office location. The position will also perform organization and clerical duties as assigned, and is responsible for the implementation of workflow structures that help keep their assigned office location functioning and ensures staff feel supported with any office needs.How you get to use your skills as an Administrative Assistant…Serve as a receptionist for the regionRespond to phone calls and greet people in a positive and respectful mannerAct as the "first point of contact" for Cayuga Centers guestsProject a professional, friendly, and helpful presenceAssist with organization and clerical duties as assignedAssist with arranging travel and accommodations for program staffAssist with file organization and storageFile paperwork in each program fileRetrieve mail and run other various errandsEnsure office organizationConduct food ordering and processing for agency eventsConduct office supply auditsSort and distribute agency mailPrepare agenda and collects materials for meetings, and conferences; takes minutes and keep records of proceedingsRequired Experience Of An Administrative Assistant High School Diploma required; Bachelor's degree strongly preferred Experience working in a busy human services office - strongly preferredStrong communication and organizational skills, and the ability to handle numerous tasks - requiredStrong skills in Microsoft Office - requiredKnowledge of clerical and office proceduresBilingual in English/Spanish - requiredAll agency documents and record are in English, so English writing proficiency is required. The position itself requires Spanish-speaking, writing, and reading proficiencyAbility to work well with people from many cultures, non-English speakers, and LGBTQ childrenDemonstrated ability to perform duties with minimal supervision and to exercise greater judgementValid driver's license in a state location within the assigned region - requiredPhysical Requirements Of An Administrative AssistantWord processing: Including responding to emails, composing letters, completing computerized documentation, transcribing minutes for meetings, ect.: This involves sitting at a computer for a minimum of 5 hours and could be up to 7 ours a day, depending on the program needsCompleting paperwork such as copying and staplingAnswering phones, processing mail, filing, lifting packages approximately 6-8lbsMust be able to lift up to 50lbsSit/ride in vehicles, buses, subways, trains, planes - public transportation for lengthy periods of timeWalk up/downstairsWalk to enter/exit the subway and other public transportationWalk several blocks to get to the required locationSchedule: Non-ExemptRegular hours entail Monday-Friday, 9am - 5pmMust be flexible to meet program needs Why Cayuga Centers?Certified Great Place to Work ® Council on Accreditation (COA) AccreditedImplement best practices and evidence-based interventionsCommitted to employee professional development and advancementWe embrace change, innovation and opportunitiesOur diverse workforce acts and leads with human sensitivity and respectLarge and growing national footprintBenefits120 hours of vacation time; 12 Sick Days per year10 Holidays, 3 Personal Days, Medical Appointment TimeMedical, dental, and vision insurancePet and Legal insuranceEmployee Assistance ProgramFSA, Transit, and Parking savings accountsSupplemental life insurance, critical illness, enhanced short-term disability benefits401(k) match up to 4%Corporate Discounts ProgramSick Leave PoolIdentity Protection