Administrative Assistant - Remote

Job DescriptionWe are seeking a driven, articulate, and people-focused Administrative Assistant to provide high-level support to 4-5 senior executives within the Executive Office. This individual will play a key role in ensuring each executive’s day runs smoothly through expert calendar coordination, inbox management, travel planning, and expense reporting.The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. They take initiative, anticipate needs, and work well both independently and collaboratively.Key ResponsibilitiesExecutive and Administrative SupportProvide day-to-day administrative support to 4-5 executives, managing complex and frequently changing calendars.Monitor executive inboxes, flagging and prioritizing urgent or time-sensitive matters.Coordinate meetings and appointments, including internal and external engagements.Arrange travel logistics and prepare detailed itineraries to ensure seamless experiences.Prepare, reconcile, and submit expense reports accurately and on time.Operational CoordinationSupport the Innovation Leads and Opportunities Pipeline Review, including scheduling, logistics, and opportunity tracking.Monitor shared inboxes, voicemails, and the Executive fax mailbox, ensuring timely forwarding to appropriate contacts or departments.Manage confidential information with professionalism and discretion.Communication and CollaborationLiaise effectively with internal and external partners to ensure alignment and clear communication.Anticipate needs and offer proactive solutions to optimize workflows and improve efficiency.Contribute to a positive, supportive, and inclusive team culture.QualificationsPrevious experience supporting multiple senior leaders or executives in a corporate setting.Exceptional organizational and time-management skills with high attention to detail.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint, Sharepoint).Ability to manage competing priorities and deadlines with professionalism.A proactive mindset with a genuine passion for supporting people and helping teams succeed.#LATAMAbout UsGP Strategies Corporation is one of the world's leading talent transformation providers. By delivering award-winning learning and development solutions, we help organizations transform through their people and achieve meaningful change. GP Strategies has delivered our innovative consulting, learning services, and talent technology solutions to over 6,000 organizations globally.From our global experience working across thousands of projects and initiatives over the past 55 years, we've learned that relationships, business, work, innovation, strategy, and transformation are all about people. And, to put it simply, GP Strategies is about our people - an extensive global network of learning experts. Additional information can be found at www.gpstrategies.com .With more than 4000 employees in over 30 countries, diversity at GP Strategies is second nature! Beyond our locations, our culture focuses on performance and revolves around respect, fairness, and working collaboratively to achieve our goals. We support our People, no matter who they are or where they are from, because we all have valuable and unique perspectives and approaches. That's how great ideas are born, which enable us to work smarter.GP Strategies is committed and proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related conditions, sexual orientation, and gender identity), national origin, age, veteran status, disability, or any other federally protected class.