Administrative Assistant 3

Location Augusta UniversityOur Health Sciences Campus: 1120 15th Street, Augusta, GA 30912Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904 College/Department Information The College of Science and Mathematics provides students with strong foundations in the sciences as well as preparation for careers, citizenship, and a life-long love of learning. We are committed to providing experiences promoting scientific inquiry and discovery and dedicated to creating opportunities for intellectual growth and community involvement.Job SummaryThis position performs responsible administrative and secretarial duties of a complex and confidential nature in support of a Vice President, the Provost, or Dean to relieve supervisor of varied clerical and administrative responsibilities. Duties include, but are not limited to, serving as the institutional liaison in all aspects of office operations including coordination of departmental administrative assistants in college-level activities; coordination and management of the daily activities and schedules of the Dean and Associate Deans; preparation of written correspondence; creation of meeting agendas; development of handouts and presentations to include information research. Must possess the ability to prioritize and manage conflicting deadlines, multi-task, exercise sound independent judgment and maintain a high level of confidentiality. Must demonstrate initiative and flexibility. Must be able to communicate in a professional manner with others in the university and community.ResponsibilitiesThe responsibilities include, but are not limited to:Decision Making and Problem SolvingAct as resource for decision-making and problem-solving resolution for all departments and programs reporting to the Dean of the College of Science and Mathematics.Office Operations professionalismAs needed to maintain professionalism, consistency and efficiency in office operations, provide guidance to college and department classified staff.Coordination with Business Operations SpecialistIn coordination with Business Operations Specialist, handle financial matters including but not limited to PeopleSoft and p-card expenditures, processing of travel requests and reports, and Foundation account expenditures.Responsible for a variety of personnel actions Responsibility for a variety of personnel actions requiring comprehensive knowledge of PeopleSoft HRMS, university hiring guidelines and procedures, faculty contracts, records management, etc.Project management and initiatives Management of special projects and initiatives, as assigned by the Dean, acting in coordination with the Associate Deans and Department Chairs.Design, develop, and manage special eventsDesign, develop, and manage special events as assigned by the Dean or requested by Associate Deans.Represent the College on standing and ad hoc committeesAs assigned by the Dean, represent the College on standing and ad hoc committees and workgroups.All Other Duties As AssignedAll other duties as assigned.Required QualificationsBachelor's degree from an accredited college or university and two years of progressively responsible administrative support experienceORAssociate's degree from an accredited college or university and five years of directly applicable experienceORHigh school diploma/GED from a recognized State or Federal accrediting organization and eight years of directly applicable experiencePrevious reporting relationship to senior leadership position is desirable.Familiarity with institutional structures in Augusta University academic and business units, the University System of Georgia, and the Board of Regents.Working knowledge of BANNER, Crystal reports, Carousel (digital signage), social media outlets, and the ability to maintain and update the College website are also desirable.Preferred QualificationsPrevious reporting relationship to senior leadership position is desirable.Familiarity with institutional structures in Augusta University academic and business units, the University System of Georgia, and the Board of Regents.Working knowledge of BANNER, Crystal reports, Carousel (digital signage), social media outlets, and the ability to maintain and update the College website are also desirable.Abilities Knowledge, Skills, & Abilities Ability to maintain confidentialityExcellent interpersonal, written and verbal communication skillsDetail-oriented with strong organizational, prioritization and multi-tasking skillsMust possess a strong sense of initiative, the ability to multi-task efficiently, to prioritize, and to work independently.Ability to maintain a high degree of professionalism and confidentiality at all times.Must be able to independently review, analyze and determine course of action for daily challenges across all areas of office operations; must act as expert content resource; must manage conflicting priorities with varying internal and external deadlines; must exercise a high degree of independent decision-making. Professionalism and sound business practices are imperative; serious negative financial and operational impact within the College and across the University may occur if operations are managed poorly or if tasks are left incomplete.KNOWLEDGEProficiency in Microsoft Office - Word, Excel, Outlook, PowerPoint, Adobe, and other computer software/databases PeopleSoft Financials and PeopleSoft HRMS.SkillsMust have superior organizational, interpersonal and customer service skills, and excellent oral and written communication skills.Leadership - Time & Team Management & Delegation skillsShift/Salary/BenefitsShift: Days/M-FPay Band: B6Salary Range: $18.85/hourly - $19.23/hourlySalary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.Recruitment Period: 2/26/26 - Until FilledAugusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today! Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Credit Check This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.Other InformationThis position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.How To ApplyConsider applying with us today!Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.https://www.augusta.edu/hr/jobs/Select University Faculty & Staff > External Applicants if you are a candidate from outside the universitySelect University Faculty & Staff > Internal Applicants if you are a current university employeeIf you need further assistance, please contact us at 706-721-9365