Administrative Assistant

CompanyBalmoral Capital is a boutique capital advisory firm servicing real estate developers and investors. Balmoral Capital’s mandate lies in utilizing our deep-rooted industry connections, astute underwriting capabilities, and innovative deal structuring to arrange optimal financing structures. We operate across a diverse range of major asset classes including multi-residential, industrial, retail, and office, and specialize in various types of financing such as term, bridge, land, construction, CMHC insured, and mezzanine financing.Balmoral takes pride in providing a distinctive value proposition that goes above and beyond the role of a traditional brokerage or capital advisory firm. Our client-centric approach is the cornerstone of our business – we are dedicated to upholding the highest standards of excellence and integrity while fiercely advocating for the best interests of our clients. At Balmoral Capital, every client is a priority, and our commitment to their success is unwavering. RoleAs a key member of the operations team, the Administrative Assistant supports the Partners and transaction team while ensuring the seamless execution of day-to-day office activities. This role enables the firm to focus on growth and delivering exceptional, bespoke client experiences.The ideal candidate is organized, detail-oriented, and proactive - able to manage multiple priorities in a fast-paced environment with professionalism and precision. They bring strong communication skills, sound judgment, and a solutions-oriented mindset, anticipating needs and navigating challenges with confidence.  Core ResponsibilitiesProvide high-level administrative support with exceptional attention to detail, professionalism, and service quality.Manage calendars, travel arrangements, expense tracking, and internal document organization.Maintain a polished and efficient office environment, ensuring operations run smoothly at all times.Develop an understanding of Partners’ preferences and priorities to effectively anticipate needs and manage scheduling.Monitor and update Partners’ calendars in real time, ensuring all meetings, deadlines, and commitments are prepared for and accurately reflected.Anticipate requirements and proactively enhance systems, workflows, and overall office efficiency.Support meetings by preparing agendas, taking minutes, and ensuring all materials are distributed and followed up on.Coordinate and track deliverables from internal and external contributors to ensure timely completion.Build and maintain strong relationships with colleagues, vendors, and clients, reflecting Balmoral’s standard of excellence.Provide front desk coverage and greet clients with professionalism and warmth.Oversee adherence to internal policies and assist with employee onboarding and orientation.Support compliance through regular audits and accuracy checks.Assist with office budgeting, reporting, and expense management.Lead and support special projects, events, and company initiatives.Manage office and kitchen inventory, including vendor coordination and maintenance of office equipment.Handle occasional off-site tasks or errands as required to support daily operations.Communicate clearly and professionally with clients, colleagues, and partners.Provide general team support and ensure seamless day-to-day operations. Contribute to a variety of special projects, reports, and operational support functions as necessitated. QualificationsMinimum 1 year of experience in an administrative or professional support role.Exceptional written and verbal communication skills.Strong interpersonal abilities and a collaborative, team-oriented approach.Excellent organizational and time-management skills with proven ability to plan, prioritize, and manage multiple tasks with precision and attention to detail.Strong problem-solving skills and the ability to anticipate needs, think critically, and act proactively.Demonstrated integrity, professionalism, and discretion in handling confidential information.Proficiency with Microsoft Office 365 (Outlook, Excel, Word); familiarity with other productivity tools is an asset.Highly motivated, adaptable, and comfortable in a fast-paced, dynamic environment.Professional demeanor, polished communication style, and strong client-service orientation.Dependable, self-driven, and capable of working both independently and within a team. At Balmoral Capital, we are dedicated to creating a culture of learning, personal growth, and career development. We are committed to building a diverse and inclusive team of talented individuals who share our passion for real estate finance and our drive to deliver exceptional results for our clients. If you are a highly motivated, passionate and detail-oriented individual, we encourage you to apply for this position and join the Balmoral Capital team.Reports to: Managing Partners.Start Date: Expected October-December of 2025. Flexibility could be considered for exceptional candidates.Location: 1235 Bay Street #601, Toronto ON (This role is based full-time at our office. We are looking for someone excited to work in-person with our team each day).Compensation: Competitive package, reflective of profile and value brought to Balmoral Capital. Medical benefits and professional development opportunities available.