Administrative Assistant Bookkeeper

Job SummaryAs our in-office Bookkeeping and Administration Support Coordinator, you will be a key contact for employees, clients and vendors. You’ll manage or help manage a bit of bookkeeping, AP and AR, CRM, liaise with a variety of personel and perform administrative tasks like: fill in presentation templates, liaise with our community and charitable partners, update company documents, help coordinate meetings and events, and support various departments to foster a productive and well-organized workplace.This role could be ideal for somebody looking to take on a more rewarding and dynamic workload coming from a much larger organization, or somebody that wants to re-enter the workforce after a personal break or recent career pivot with a vibrant services company with some personality. Key Responsibilities• Assist with basic bookkeeping or invoice processing and reconcile AP, AR, Payroll 50%• Manage incoming calls, emails and correspondence 20% • Coordinate office operations and procedures to ensure efficiency 10% • Schedule meetings, appointment, and manage conference room bookings 5%• Assist with onboarding of new employees (e.g. setup, access badges) 5%• General senior leader administrative support duties 10% Qualifications• Proven experience as an Office Coordinator, Administrative Assistant, Jr Bookkeepr or similar role• Excellent organizational and time management skills• Strong verbal and written communication skills• Proficiency in Microsoft Office, Google Workspace, QuickBooks • Ability to handle multiple tasks with a high level of accuracy and attention to detail, and self manage prioities based on external and internal customer needs • Friendly, natural, unscripted, and professional demeanor with a customer-service mindset• Self taught, High school, Harvard diploma or equivalent works. We really look for the skills and personality. We don’t care how you got themNice to Have• Experience in an entrepreneurial and/or growing organization (auto dealership, hospitality, retail, family office, etc) • Familiarity with various office apps and tools (Ai, Jobber, Notion, Chat, etc) • HR and accounting exposure What we Offer• Industry leading pay package, commissions (everyone gets a piece of the pie), LTIP (long term incentive plan), lifestyle and benefits package• Health insurance• Paid time off, holidays, corporate flexibility• Paid opportunities for professional and educational growth which can be mutually beneficial• A positive, inclusive and supportive work environment with NO egos**Pet friendly office environment**About UsWe are an equal opportunity employer from various cultural, professional and personal backgrounds, all contributing to SHARED goals. We tolerate zero trust killing actions which can ruin a team from the inside - you will be successful by being a good person, asking for help when needed, communicating effectively, and being good at your role. Our positive energy goes to customers and eachother. We welcome those who are genuinely good to others before having good bestowed onto them. If you don’t understand the above, we wish you well but please don’t apply. How to ApplyVia Linkedin DMOur website (imagine1call.com)jobs@imagineservices.comThank you for your interest, we’ll reply to all applicants within 72hrs regardless of potential for interview.