Administrative Assistant

Now Hiring: Administrative Assistant / Office Coordinator (Temp-to-Hire) 📍 Miami, FL | On-Site (Brickell Ave)🕗 Monday–Friday | 8:30 AM – 5:30 PM🚀 Start Date: Monday, October 27 – ASAPWe’re seeking a proactive Administrative Assistant / Coordinator to support a prestigious investment office in Miami. This role begins on a temporary basis with the strong potential to convert into a full-time hire for the right long-term fit.About the RoleThis individual will be the face of the Miami office, providing day-to-day administrative and operational support while maintaining a polished, professional, and welcoming environment.Key Responsibilities:Greet and host guests/clients upon arrival; coordinate meetings, catering, and refreshmentsManage boardroom availability, video conference connections, and office logisticsDistribute and prepare all incoming/outgoing mail and couriersKeep shared spaces — stock room, print area, and kitchen — organized and fully stockedSupport expense reporting, invoice tracking, and data entryArrange complex travel itineraries and manage associate calendarsAssist with printing, binding, and proofreading presentation materialsCollaborate closely with the Office Manager and administrative teamIdeal Candidate:2–3 years of related reception or administrative support experience (finance or professional services a plus)Conversational Spanish preferred for facilities/vendor coordinationDegree or post-secondary education in Office Administration preferredProficient in MS Office (Word, Excel, PowerPoint, Outlook)Exceptionally organized, detail-oriented, and able to multitask in a fast-paced environmentWhy This OpportunityThis is an incredible chance to join a high-performing, collaborative investment office in Miami. The ideal candidate is detail-driven, personable, and eager to grow long-term within a dynamic and professional environment.Interested? Apply today!#MiamiJobs #AdministrativeAssistant #OfficeCoordinator #Hiring #TempToHire #InvestmentFirm #CareerOpportunity #AdminJobs #MiamiHiring