Administrative Assistant

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?Watch Our Story:' https://www.hdrinc.com/our-story'Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.We are currently looking for an exceptional Administrative Assistant to support our Richmond Hill office. The ideal candidate is welcoming, organized, and helpful, thus supporting our local and Canadian team to help our operations run smoothly.Primary ResponsibilitiesIn the role of Administrative Assistant, we'll count on you to:- Provide reception duties – greeting employees and visitors, answering and directing telephone calls, delivering messages, sending couriers, and distributing incoming mail- General organization and housekeeping of the office including kitchen and boardroom areas- Responsible for maintaining office and kitchen supplies- Coordinate and manage meeting facilities and arrangements- Liaise with building management and submit tenant requests/orders- Type, revise and combine materials such as correspondence, reports, forms, and meeting minutes using Microsoft Office Suite (Word, PDF, PowerPoint, Excel)- Word processing as needed, including formatting and proof-reading letters, memos, and reports- Data entry as needed in internal software programs and other software- Support production of reports and drawings- Onboard new staff and support visiting employees- Required to work in the Richmond Hill office every day- Perform other duties as neededPreferred Qualifications- A minimum of 2 years of administrative experience in an office environment- Ability to work under pressure in a team environment with strong attention to detail and ability to work independently- Excellent communication skills – both verbal and written- Proficiency in Microsoft Suite, primarily Teams, Word, Excel, PowerPoint, Outlook- Proficiency in manipulating PDF documents in Adobe and/or Blue Beam- Proficient in various software applications pertaining to social media a bonus- Problem-solving and solution-finding attitude and aptitude