Administrative Assistant

About the clientOur client is a prominent banking institution in Asia PacificRole OverviewWe are seeking a proactive and experienced Office Administrator to oversee and manage our client's daily office operations, facilities and vendor relationships. This is a dynamic role that requires good organisational skills, an eye for efficiency and hands-on experience in office leasemanagement and renovation. The ideal candidate will also have experience managing contracts, negotiating with vendors and ensuring optimal workplace functionality.ResponsibilitiesManage and maintain office space and facilitiesOversee maintenance schedules, repairs, office moves and workspace maintenanceAct as the point of contact for all building management issues and compliance with safety regulationsManage and oversee office leasing / renovationsWork on processes and policies for the admin teamMaintain accurate records of service contracts, leases, insurance and other key agreementsTrack contract terms, renewal datesLead contract negotiations with service providers and vendorsConduct vendor assessments and recommend new suppliers based on performance, cost and service levelEnsure timely and cost-effective procurement and vendor servicesAssist as a receptionist as and when required by the companyRequirementsDegree Holder in Business Administration, Office Management, Facilities Management, or any related field with minimum 4 years of relevant working experience as an office administration, office/facilities management.Strong understanding of contract management, vendor negotiations and procurementAbility to manage multiple tasksExperience working with external service providers, building managementProficient in Microsoft Office ApplicationsExcellent interpersonal and communication skillsAbility to work independently with minimal supervisionAttention to detail and problem solving skills