Administrative Assistant II - Mail Room - McConnell Unit (008658 008309)

Job SummaryPerforms routine administrative support work. Work involves providing administrative supportincluding disseminating information; assisting with maintaining filing systems; and preparing andediting reports and documents. Works under moderate supervision with limited latitude for the useof initiative and independent judgment.Essential Functions Prepares, edits, and distributes correspondence, reports, forms, and other documents; andcoordinates work with other departments, units, and staff. Reviews inmate correspondence and processes denials content received in violation of thecorrespondence rules; and responds to inmate inquiries regarding rules, regulations, policies,and procedures. Performs data entry, retrieval, and data searches; assists in preparing reports; and maintainsfiles and records for the unit mail room operations. Maintains log of inmate special, legal, and media mail; and processes electroniccommunications, certified mail, and packages received.Performs a variety of marginal duties not listed, to be determined and assigned as needed.Minimum Qualifications Education, Experience, and TrainingGraduation from an accredited senior high school or equivalent or GED. Customer service, clerical, administrative support, technical program support, mail room, or correctional unit operations experience preferred. Knowledge and SkillsKnowledge of office practices and procedures. Knowledge of mail room operations and agency rules, regulations, policies, and procedures regarding inmate mail preferred.Knowledge of agency and departmental organizational structure, policies, procedures,rules, and regulations preferred.Skill to communicate ideas and instructions clearly and concisely. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.Skill to interpret and apply rules, regulations, policies, and procedures. Skill in the use of computers and related equipment in a stand-alone or local area network environment.Skill to prepare and maintain accurate records, files, and reports.Additional Requirements With Or Without Reasonable Accommodation Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bendrepeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motorequipment. Conditions include working inside, working around machines with moving parts and movingobjects, radiant and electrical energy, working closely with others, working alone, workingprotracted or irregular hours, and traveling by car, van, bus, and airplane. Equipment (machines, tools, devices) used in performing only the essential functions includecomputer and related equipment, calculator, copier, fax machine, telephone, cart, dolly, and automobile.