Administrative Assistant

Primary Responsibilities JOB DESCRIPTION Process, maintain and submit customer invoices per system guidelines within required deadlines Create invoices according to company policy if required Merge, scan and upload all customer folders to company data base Maintain and update customer info as needed (Customer name, address, mergers, etc.) Communicate with customers regarding payment status and resolve payment disputes Collaborate with the collections manager and sales to reconcile accounts receivable on a periodic (at least monthly) basis Assist with managing accounts payables Set up and maintain vendors Issue purchase orders and process vendor invoices for payment Record, update and maintain monthly expenses Maintain unbilled revenue report monthly Upload unbilled revenue backup to corporate share drive Assist with maintaining employee timesheets Assist in accounting and financial reporting Perform work related tasks as assigned (Ex. Scan, file, etc.) Comply with all NOV Company and HSE policies and procedures Job QualificationsExcellent verbal and written communication skills Proficient in Microsoft Office Ability to work independently and in a fast-paced environment Ability to anticipate work needs and interact professionally with customers Excellent organizational skills and attention to detail Education And ExperienceHigh School Diploma or GED 1+ years of experience