Administrative Assistant

Role DescriptionThis is a full-time, on-site role based in Groningen for an Administrative Assistant. The Administrative Assistant will handle day-to-day office tasks such as maintaining schedules, managing correspondence, coordinating meetings, and supporting executive staff with administrative tasks. Responsibilities include organizing and maintaining physical and digital files, ensuring effective communication within teams, and providing clerical support to contribute to smooth operational processes.QualificationsOffice Management● Oversee the day-to-day operations of the Groningen Metro site offices, ensuring everything runs smoothly and efficiently.● Maintain site office supplies and inventory, ensuring stock levels are adequate and within budget.● Track and manage Metro offices expenses, ensuring cost efficiency and reporting against budgets.● Process invoices, receipts, and expense reports, liaising with the finance team as necessary.● Weekly and Daily timesheet management.Administrative Support● Assist PM, H&S Manager and teams with general administrative tasks such as scheduling, preparing documents, and managing correspondence.● Organize and maintain filing systems (physical and digital) to ensure easy access to important documents.● Handle incoming calls, emails, and post, directing them to the appropriate person or team.● Arranging onboarding, inductions and access to site for all new team members.● Attendance tracking and timesheet preparation.Work Planning● Plan and coordinate internal meetings, events, and team-building activities as well as training days for upskilling team members when required..● Arrange travel bookings, accommodation, and itineraries for employees and sub contractors as needed.● Act as a point of contact for external stakeholders visiting the site office.What you need for the role: Experience: Minimum of 2 years of experience as an Office Manager.Location: Must live within daily commuting distance of Groningen and other site locations.Licence: Must hold a valid Category B driving licence.Languages: Must speak English fluently.