Administrative Coordinator (1099)

DescriptionEntech is seeking a 1099 Temporary Full-Time Administrative Specialist to support our team through March 2026. This role will assist with a variety of administrative and operational tasks to help keep projects and daily activities running smoothly. It’s a great opportunity to contribute to a fast-paced, team-oriented environment and gain valuable experience with a leading IT services organization.Position SummaryThe Administrative Specialist provides comprehensive support to ensure efficient office operations and assists Executive Leadership and other departments with various administrative, coordination, and operational tasks. This role requires excellent organization, attention to detail, and the ability to manage multiple priorities.Essential Roles And ResponsibilitiesAdministrative SupportOffice Operations & CoordinationFinance & Accounting SupportHuman Resources & Compliance Process Improvement & Special ProjectsAdditional ResponsibilitiesAdministrative SupportManage and maintain Executive Leadership’s schedules, appointments, and travel arrangements.Answer phone calls, direct inquiries, and coordinate service calls as needed.Write and distribute emails, memos, letters, reports, and other correspondence.Maintain organized electronic and physical filing systems for important documents.Assist in preparing reports, presentations, and meeting materials.Order and maintain office supplies, ensuring an organized and stocked workspace.Office Operations & CoordinationOversee the day-to-day operations of multiple office locations, ensuring seamless coordination that may result in some travel between office locations.Manage company vehicles, including scheduling maintenance and ensuring compliance with safety standards.Maintain conference rooms, ensuring they are properly set up before and after meetings.Assist with planning and coordinating company events and employee functions.Coordinate mail distribution, package deliveries, and shipping logistics.Finance & Accounting SupportAssist with budget tracking and minor financial tasks, including accounts payable/receivable.Prepare and reconcile expense reports.Support invoice processing and record-keeping.Human Resources & ComplianceSupport HR with new hire orientation, employee offboarding, interview scheduling and other HR related matters as needed.Assist with maintaining compliance-related documentation and reports.Monitor office safety protocols and ensure compliance with legal and regulatory requirements.Process Improvement & Special ProjectsIdentify and recommend cost-saving measures and process improvements.Assist in reviewing and managing vendor contracts for office-related services.Support construction or renovation projects, ensuring compliance with health, safety, and operational standards.Oversee the disposal of company property and secure handling of sensitive materials.Skills And AbilitiesStrong organization skills, ability to manage multiple takes, prioritize workload, and maintain detailed records.Basic finance and accounting knowledge with budget tracking, invoicing, and expense reconciliation.Customer service oriented, comfortable answering phones, handling inquiries, and providing support to employees, visitors, and vendors. Proficient with Microsoft Office ApplicationsExcellent verbal and written communication skills.Excellent interpersonal, negotiation, and conflict resolution skills.Excellent organizational skills and attention to detail.Excellent time management skills with a proven ability to meet deadlines.Strong analytical and problem-solving skills.Ability to prioritize tasks and to delegate them when appropriate.Ability to act with integrity, professionalism, and confidentialityEducationHigh school diploma or GED with relevant work experience in administrative roles required. Associate or Bachelor’s degree in Business Administration or related field preferred. ExperienceAt least 2 years of administrative experience in an office setting supporting executives, managers, and/or multiple departments. Certifications and LicensesValid Florida Driver’s License required.RequirementsThis position requires the passing of a level 2 background check as well as a pre-employment drug screening. A valid driver’s license is required for this position.