Administrative Intern (Vietnamese National)

Job DescriptionBackgroundDiversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. We are on the ground in more than 170 countries and territories, working with governments and citizens to create their own solutions to global and national development challenges.Present in Viet Nam since 1978, UNDP aims to ensure that everyone has equal access to opportunities to realize their full potential. The current UNDP Country Programme (2022–2026) is directly aligned with Viet Nam’s Socio-economic Development Strategy 2021–2030. It focuses on three integrated priorities: fostering inclusive and equitable growth, improving governance and access to justice, and addressing the urgent challenges of climate change and green growth.Supporting this mission, the Finance Unit (FU) and Human Resources Unit (HRU) at UNDP Viet Nam provide essential operational services not only to the UNDP Country Office but also to other UN agencies. To assist with the effective delivery of these services, the units are currently looking for a National Intern to provide support with day-to-day operational and administrative tasks.Duties And ResponsibilitiesThe selected Intern is requested to provide the following support for FU and HRU in compliance with UNDP rules and regulations:For FUReconcile service clearing accounts in accordance with ASP guidelines;Assist in reviewing payment requests and ensure proper filing of supporting documents;Support follow-up on HACT risk issues to maintain compliance and mitigate risks;Enter TR/TC requests into the ISS system accurately and in a timely manner;Maintain and update links on the VNM navigation page, ensuring all data remains current and accessible.For HRUSupport with administrative and logistic tasks of recruitment cases;Support with ensuring email lists, ground passes, and desk registrations are updated and renewed timely;Support in preparing HR report and documentation;Support the engagement activities and events of Country Office;Support with handling day-to-day administrative HR tasks. The Intern will also perform other tasks for the units as requested by the supervisors.CompetenciesUNDP Is Seeking Candidates With The Following Personal QualitiesInterest and motivation in working in an international organization;Good analytical skills in gathering and consolidating data and research for practical implementation.Good writing and oral presentation skills.Initiative-taking person with a goal-oriented mind-set;Communicates effectively when working in teams and independently;Good in organizing and structuring various tasks and responsibilities;Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;Responds positively to feedback and differing points of view;Demonstrated interest in the field of development;Demonstrated research and analytical capacity;Proven ability to manage diverse and complex tasks, with tight deadlines;Consistently approaches work with energy and a positive, constructive attitude.Required Skills And ExperienceApplicants to the UNDP internship programme must at the time of application meet one of the following requirements: Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher); Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent); Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation; Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program.Applicants Should Have The Following Qualifications And SkillsFluently in English and VietnameseGood command of computer skills: MSWord and Excel are requiredDesired Qualification And ExperienceBackground in Finance/Accounting or Human Resources is desirable01 year of working experience in administrative and/or logistics support is an asset DisclaimerImportant information for US Permanent Residents ('Green Card' holders)Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.Applicant Information About UNDP RostersNote: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.Non-discriminationUNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.Scam warningThe United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.