Administrator

The Administrator is responsible to plan, develop, coordinate, and direct the activities related to severalfunctional areas of administrative services.Job Responsibilities Supervise day-to-day operations of the Department and staff members and supports with daily clerical tasks.Answer phone calls, provide information to callers, or redirect phone calls.Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained.Order office stationery and supplies as and when required.Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, andtraining sessions.Provide administrative support to the executive staff, business leaders and other senior members.Assist with the preparation of meetings and teleconferences as well as facilitates the recording, transcriptionand distribution of minutes and action items.Ensure timely and accurate content review and dissemination for leadership, including weekly leadershipreports, monthly leadership updates and other business requirements.Support the Executive Team and Leadership with preparation for annual leadership meetings (including but notlimited to, supporter meetings, the membership business meeting, strategic planning meetings, etc.)Prepare and edit correspondence, communications, presentations, and other documents. Provide oversight onnew staff orientation, including trainings and resource materials.Ensures the accuracy and appropriate maintenance of the policy manual, procedure manual and self-audit inaccordance with leadership approvals and changing needs.Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute toincident reporting and resolution in alignment with company and IMS policiesJob Knowledge & SkillsKnowledge of office management systems and procedures.Excellent working knowledge of English (oral and written)High proficiency in Computer Office Applications and Programs (MS Excel, Word etc.). Excellent timemanagement skills and ability to multi-task and prioritize work.Excellent problem-solving and communication skills.Strong organizational and planning skills. Attention to detail.ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.