Project Coordinator

Job Purpose: Responsible to the Project Manager in managing the day-to-day progress of the projects. Key Responsibilities:

Report directly to the General Manager - Operations and support overall marine/project executionCoordinate with the TSI, OSI, HSQE and Crewing from Vessel Owners for ship handling, bunkering, and provision arrangementUpdate Client on the mobilization and demobilization of transportation spreads within the projectsCoordinate the conduct of suitability surveys, on-hire surveys, off-hire surveys, bunker surveys with surveyors, clients, owners and yardsCoordinate the closeout and submission of Client and MWS Punch list, etcMonitor and update client on the progress of vessel preparation (outfitting, punch list close-out, etc.

)Monitor and transmit the Statement of Facts for the progress of the loadout/ voyagesPrepare and transmit Project Daily Progress Report (DPR)Maintaining and monitoring project plans, project schedules, work hours, budgets and expendituresCollating relevant certificates and insurances for projectsCoordinate the billing information such as charter hire, on/ off hire statement report to internal financial billing department and procuring process executing from project back charging to external invoicing department upon Project Managers' requests/ clients' requirementsCoordinate the preparation of vessels (inspections, crewing, punch list close out, etc. .

)Ensure documentation in designated database management and proper filling in accordance with document control systemProduce fuel consumption spreadsheets, sailing and cargo schedules spreadsheetsLiaise with Marine Agents, Marine Warranty Surveyors, Classification Society Surveyors and Client RepresentativesMaintain project drawing registerAdhere to the company and Projects HSQE policies and practicesRequirementsDiploma or Degree in any discipline5 years of working experience in operation / project rolesGood understanding, knowledge and experience of offshore marine operationsKnowledge of the requirements of common marine warranty surveysSea going experience (preferable)