Age Friendly Lancaster City Assistant

Provides general administrative support for the Executive Director.Provides primary coverage for Lancaster Downtowners office visitors during office hours. Answer general questions as appropriate.Supports member requests for event registration, membership enrollment and renewal, website support, and resource requests, as appropriate.Supports volunteer enrollment, including maintaining clearances.Processes, maintains, and updates organization documents such as policies and procedures, committee minutes, monthly administrative volunteer tracking, board packets, and other organizational documentation.Maintains petty cash, expense/reimbursement forms, and communicates with bookkeeper regarding invoices and income received in the office.Provides Executive Director, Committees, and Board with requested mailing labels, nametags, reports, printing, postcards; monitors supply and orders marketing collateral as needed in consult with the Executive Director.Supports communications including the monthly newsletter, program & community email updates, and special events, as directed by the Executive Director.Supports the Executive Director, Committees and Board by updating information on the Downtowners’ website including the event calendar, resource directory, committee chair and membership list, and member profiles as needed.Schedules meeting and event spaces as needed, including facilitating payments and contracts.Utilizes a pleasant, clear and positive voice and disposition in creating an atmosphere of warmth, efficiency and confidence to all persons in the community, even under pressure.Demonstrates dependability, competence, and accuracy.Additional duties and responsibilities as assigned.Landis Communities Relationship Lancaster Downtowners and Landis Communities have entered a collaborative partnership to support each other’s goals of enabling individuals to remain in the homes of their choice and live quality, meaningful lives. Under this partnership Lancaster Downtowners receives administrative support from Landis Communities including payroll and benefits administration. As such the Administrative Assistant is employed by Landis Communities. The Administrative Assistant is responsible to the Lancaster Downtowner’s Executive Director, in addition to Landis Communities policies and responsibilities as outlined in the employee handbook.High school diploma/GED in reading and writing skills required.Prior experience in related role required.Proficient in general office management and word processing required.Proficient in use of computer and related technology required for the role required.Good verbal, non-verbal and written communication skills required.English proficiency is required; Spanish proficiency is a plus.Demonstrates a pleasant personality with flexibility and adaptability for frequent interruptions required.