Assistant to the Executive Director

Title of Job: Executive Assistant Nature: PermanentLocation of Job: Abuja, NigeriaReports To: Executive Director/CEO                                     Main FunctionThe job holder will provide high-level administrative and strategic support, ensuring seamless and peak operations, contributing to the company’s growth and efficiency. This role requires a proactive, resourceful individual who thrives in a dynamic fast paced environment and understands complex business functions, ready to drive impact from day one.                                    Role Responsibilities Operational Oversight and Project ManagementAct as a liaison between the Executive Director and various Business Units and Subsidiaries to ensure effective communication and collaboration on key operational initiatives.Support the Executive Director in monitoring the progress of strategic projects and initiatives, coordinating with heads of Business Units and Subsidiaries to ensure milestones are met.Conduct in-depth research and analysis on operational processes and suggest improvements that align with the group’s growth objectives.Financial Analysis and ReportingPrepare financial summaries, performance reports, and KPI analyses, identifying areas for cost optimization and growth opportunities.Support the Director in reviewing and analyzing financial reports, budgets, and forecasts to inform decision-making and strategic planning.Assist in budget planning and tracking, ensuring the alignment of expenses with the Group’s strategic goals.Administrative and Strategic SupportProvide high-level administrative support to the Executive Director, including managing schedules, preparing documents, handling correspondence, and organizing travel and events.Act as the first point of contact for the Director, screening calls, emails, and requests to ensure efficiency and prioritization.Coordinate and prepare reports, presentations, and summaries for the Executive Director’s meetings, maintaining a clear overview of current projects, company performance, and industry trends.Business Development and Market InsightsConduct market research and competitor analysis to provide insights on industry trends, risks, and potential growth areas.Prepare briefings on new business opportunities, including expansions, investments, and partnerships relevant to the Group’s interests.Assist in identifying and evaluating business development opportunities, including conducting feasibility studies and preparing recommendations.Relationship ManagementMaintain strong relationships with internal and external stakeholders, acting as a representative of the Executive Director in meetings and engagements when needed.Liaise with clients, investors, regulatory authorities, and partners, ensuring prompt responses and maintaining the Director’s professional network.Support the Executive Director in investor relations activities, coordinating communications and preparing reports for stakeholders.Confidentiality and Risk ManagementHandle all sensitive information with the highest level of discretion, ensuring compliance with company policies and regulatory requirements.Identify potential risks in operations, finance, or business strategies, and work proactively with relevant Business Units and Subsidiaries to address these areas.Experience/QualificationBachelor’s degree in Business Administration, Finance, Accounting, or a related field (MBA or Master’s degree is an added advantage).Minimum of 7 years of experience as an Executive Assistant, preferably in a high-level role within a dynamic, fast-paced environment.Strong financial, operational, and strategic planning background with a proven track record in similar industries or corporate roles.                                      Competencies/SkillsAdvanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools.Familiarity with financial analysis software, CRM systems, and business intelligence tools.Financial Acumen: Deep understanding of financial reports, budgeting, and data analysis to support the Executive Director in strategic decisions.Operational Insight: Knowledge of corporate operations, with experience overseeing project timelines and implementing effective process improvements.Business Development: Proficient in conducting market research, identifying growth opportunities, and developing business proposals.Analytical Skills: Strong ability to analyze complex data, with proficiency in Microsoft Excel, financial modeling, and report creation.Project Management: Skilled in project management, with experience in coordinating cross-functional teams to ensure project alignment and efficiency.Communication: Excellent verbal and written communication skills, with the ability to represent the Executive Director professionally to internal and external stakeholders.                         Behavioural Qualities/Other CompetencesHigh level of emotional intelligence in difficult circumstances with dedication to sustain performance, particularly when under pressureProblem-solving and decision-making aptitudeStrong work ethic and reliabilityMethod of ApplicationInterested and qualified candidates should forward their CVs and cover letters to recruitment@domeoresources.org with Executive Assistant (Abuja) as the subject of the mail on or before 31st October, 2025. Only shortlisted candidates will be contacted.