Associate Accounts Payable Agency

Company DescriptionRe:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.OverviewResponsible for the creation and routing of Purchase Orders in a prompt manner, jobs and drafts, also to be responsible for approving workflow of the vendor invoice for timely vendor payments.ResponsibilitiesProcess Purchase Orders: Receive and review purchase order requests submitted through the group email inbox. Create accurate and compliant purchase orders in the SAP system based on approved requests.Invoice Management: Match incoming vendor invoices to corresponding purchase orders in Altair. Audit invoices to ensure proper posting, coding, and mathematical accuracy. Verify bank details, taxes, shipping charges, freight documentation, and all required backup.Discrepancy Resolution: Investigate and resolve invoice discrepancies by reviewing supporting documents and coordinating with internal teams or vendors to obtain missing or corrected information.Authorization and Approvals: Route invoices through Query in the Process Director to obtain necessary approvals from agency partners. Ensure all invoices have proper authorization before approving them for payment.Vendor Coordination: Communicate with vendors to ensure invoices meet company requirements and contain all necessary information. Confirm receipt of invoices and follow up as needed.Purchase Order Monitoring: Review and track all open purchase orders, especially those with past due delivery dates. Follow up to ensure timely delivery and accurate order fulfillment.QualificationsAdvanced studies related to Business Administration, Finance, Accounting or Industrial Engineering.3+ years of Accounts Payable or Billing experience specially troubleshooting.Intermediate/Advanced English skills (oral and written skills)Exceptional attention to detail, multi-tasking and impeccable mathematical skill.SAP knowledge is a plus.